Part Time Office Administrative Assistant
About The Position
We’re seeking a dependable, detail-oriented Part-Time Administrative Assistant to help support and streamline our daily office operations. This role is an excellent fit for someone who is highly organized, proactive, and capable of managing a range of administrative responsibilities with efficiency and professionalism. As a key member of our team, you’ll play an important role in maintaining the flow of office activities, supporting team members, and ensuring important tasks don’t fall through the cracks. The ideal candidate is comfortable working in a fast-paced environment, is quick to adapt to changing priorities, and takes pride in delivering consistent, high-quality support. If you have a talent for staying organized, enjoy problem-solving, and thrive when keeping operations running smoothly, we’d love to hear from you!
Requirements
- Prior experience in an administrative or office support role (1–2 years preferred)
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Proficiency with Microsoft Office and Excel
- Reliable, punctual, and able to manage time effectively
- Comfortable working independently with minimal supervision
- Ability to maintain confidentiality and handle sensitive information
- Availability to work part-time hours consistently
Nice To Haves
- Highly Organized & Detail-Oriented
- Able to maintain neat digital and physical records
- Strong filing, scanning, and labeling habits
- Proactive in keeping shared spaces and supplies tidy
- Reliable & Responsible
- Dependable with time-sensitive tasks like check disbursement and mail handling
- Can be trusted with confidential documents (e.g., invoices, physical checks)
- Administrative Support Skills
- Familiar with basic office operations (scanning, shredding, submitting invoices)
- Comfortable coordinating with Admin/Accounting teams
- Clear Communicator & Friendly Demeanor
- Able to take accurate messages from walk-in clients
- Welcoming presence at the front office or reception area
- Self-Starter & Proactive
- Takes initiative to reorder supplies before they run out
- Spots and fixes inefficiencies in organization without being asked
- Physical Capability
- Able to take out trash bins and handle light physical tasks as needed
Responsibilities
- Receive and process incoming paperwork, including checks, mail, and invoices
- Scan documents and file them accurately in digital folders
- Shred outdated paperwork on a quarterly basis (schedule and call for service)
- Collect daily mail and distribute it to the appropriate departments or staff
- Submit invoices to the Accounts Payable team
- Manage trash bin duties (take out and bring in as scheduled)
- Collaborate with the Admin team to order office, cleaning, showroom, and warehouse supplies
- Organize and store supplies upon arrival, maintaining clean and labeled storage areas
- Keep supply closets neat, organized, and well-stocked
- Distribute physical paychecks to staff members
- Support general administrative tasks and day-to-day operations
- Greet walk-in clients and take messages in a professional and friendly manner
- Other task assigned by the management
Benefits
- Paid Training
- Spiffs & Contests
- Employee Events and Parties
- Employee discount
- Continued education/training
- Weekly Pay
- Direct Deposit after 3 months
- FICA FUTA Workers Compensation
- Employee discount
- Referral program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
