Part Time Administrative Assistant

Beacon Communities • New Hartford, NY

91d • $18 - $20

About The Position

The primary responsibility of the Part Time Administrative Assistant at Meadows Senior Living is to provide administrative assistance, service, and support to the Property Manager and staff. The role involves representing the company professionally to the general public and members of the community. The position reports to the Property Manager and does not involve supervising others. The essential functions include a variety of administrative tasks such as greeting and assisting applicants, residents, and guests, preparing and maintaining office and rental expense budgets, and managing office correspondence. The assistant will also handle rent collection efforts, process housing assistance payments, and complete special projects as assigned by the manager. A key aspect of the role is fostering positive relationships with residents and maintaining confidentiality.

Requirements

• High school diploma or G.E.D. required.
• Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred.
• Strong computer proficiencies required.
• Intermediate proficiency with Word, Excel, PowerPoint, Outlook.
• Basic proficiency with Yardi desirable.
• Fluent in English.
• Strong oral and written communication skills.
• Highly organized and detail oriented.
• Ability to work in a fast-paced environment where priorities change daily.
• Deadline driven.
• Demonstrates strong initiative and high level of professionalism.

Responsibilities

• Greets and assists applicants, residents, and guests.
• Prepares and maintains office and rental expense budgets.
• Prepares, types, and files office correspondence including letters, reports, and spreadsheets.
• Writes service orders and maintains service order log.
• Answers telephones in a professional manner; directs calls and records messages.
• Orders office supplies and maintains inventory.
• Opens and closes office; secures confidential files and maintains office equipment.
• Administers rent collection efforts with Property Manager including cash receipts, 14 day notices, legal correspondence, etc.
• Processes monthly Section 8 housing assistance payment billing.
• Processes income certifications/recertifications.
• Processes and transmits TRACS (Tenant Rental Assistance Certification System).
• Completes special projects assigned by manager.
• Coordinates turnover schedule with Maintenance Supervisor.
• Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages.
• Conducts new resident orientation.
• Fosters a positive, active, and collaborative relationship with residents, communities, and associated agencies.
• Follows company policies, rules, and regulations.

Benefits

• Health & Wellness Benefits including medical, dental, and vision coverage.
• HSA/FSA options available.
• 13 paid holidays per year.
• Paid time off policy including vacation days, personal days, sick time, wellness days, summer flex time, volunteer days, and early close Fridays.
• 401k program with a company match.
• 100% Company-Paid Life Insurance.
• Access to an Employee Assistance Program (EAP).
• Childcare & Eldercare Support.
• Career Development and Advancement Opportunities.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees