Part-Time Administrative Assistant

Massachusetts College Of Liberal Arts • North Adams, MA

404d • $24,000 - $27,000

About The Position

The Part-Time Administrative Assistant at Massachusetts College of Liberal Arts (MCLA) provides essential administrative support for the Allied Health programs located at the North Adams Medical Arts/MCLA Health Sciences Suite. This role involves coordinating daily operations, assisting faculty, managing departmental budgets, and ensuring the functionality of the Health Science Suite. The position is part-time, grant-funded, and focuses on supporting the Nursing, Radiological Technology, and Public Health programs.

Requirements

• High School diploma/GED; AAS preferred.
• Experience in a similar position.
• Proven experience with Microsoft Office products.
• Excellent organizational skills and ability to work independently.
• Ability to develop and maintain effective working relationships with faculty and staff.
• Ability to interpret and implement oral and written instructions.
• Ability to communicate in a professional and effective manner.

Responsibilities

• Provides administrative support for Allied Health programs.
• Coordinates daily operations of the Health Science Suite.
• Processes work orders and interfaces with Facilities to maintain functionality.
• Provides on-site support including mail distribution and processing forms.
• Supports the Allied Health Department Chair and faculty with correspondence and recordkeeping.
• Assists in compliance with program requirements and grants management.
• Coordinates and monitors departmental operating budgets.
• Assists in ordering and maintaining program supplies.
• Schedules classes and tracks faculty course schedules.
• Transcribes and assists in signing off on course approval forms.
• Updates and supports department websites.
• Coordinates new faculty and staff search processes.
• Word processes documents for faculty such as syllabi and exams.
• Supports faculty and students with advising questions and forms.
• Assists in planning and organizing academic and social events.
• Maintains and prepares weekly attendance records.

Benefits

• Part-time position with flexible hours.
• Grant-funded salary range of $24,000 - $27,000.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED