Part-Time Administrative Assistant, TRIO

North Shore Community College • Lynn, MA

345d • $21

About The Position

North Shore Community College is seeking a Part-Time Administrative Assistant for the TRIO Program. This position is based on the Lynn campus with some assigned activities on the Danvers campus. The role involves assisting in the oversight of activities and prioritization of tasks for the TRIO Program, ensuring all appropriate communication of services on each campus. The work schedule is 20 hours a week, Monday - Friday from 8:30 AM to 12:30 PM or Tuesday - Friday from 8:30 AM to 1:30 PM. This is a non-benefited, grant-funded position.

Requirements

• Associates Degree in related field; two years related experience in office management, or the equivalent combination of education and experience.
• Computer proficiency with Microsoft Office Suite, desktop publishing software, databases, and social media platforms. Experience with Zoom, Banner, and website design preferred.
• Student focused, with strong organizational, verbal and written communication, and interpersonal skills required.
• Ability to work independently and as a team member in a fast-paced environment.
• Ability to commute to either campus as required.
• Successful experience interacting with culturally diverse populations; experience working with TRIO eligible populations preferred.
• Candidates will be required to pass a CORI/SORI and/or National background check as a condition of employment.

Nice To Haves

• Experience with Zoom, Banner, and website design preferred.
• Experience working with TRIO eligible populations preferred.

Responsibilities

• Provides front desk coverage; greets guests, answers calls, and schedules appointments as needed.
• Assists students with signing in and using TRIO computers, troubleshooting problems and helping them use MyNorthshore, Navigate, and Blackboard.
• Enters and monitors student data in Banner, Blumen, and other databases to track program progress toward federal objectives.
• Assists with creating and updating applications, tracking forms and fliers; generating and preparing reports (including Annual Performance Report and Cognos reports); and maintaining and overseeing student files and records.
• Prepares, maintains, and oversees student files and records.
• Coordinates logistics for TRIO seminars on Lynn campus, including scheduling rooms and promotion.
• Assists with logistics for TRIO/SSS events for Lynn & Danvers campuses including invitations, meal planning, room reservations, media requirements, supplies, and attendee responses.
• Prepares and monitors student sign-up sheets for tutors and TRIO activities then records them in Blumen.
• Places reminder calls to students regarding appointments and TRIO activities.
• Monitors office inventory and equipment functionality; orders office supplies and places equipment servicing requests for both TRIO offices.
• Prepares requisitions for supplies, busses, travel, reimbursements, and facilities requests, frequently communicating with outside vendors and other NSCC departments.
• Updates TRIO website; monitors and contributes to social media postings.
• Other duties as assigned.

Benefits

• $21.00/hour, non-benefited, grant-funded

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: Associate degree