Part-Time Administrative Assistant (Sayre Campus)

Southwestern Oklahoma State University

88d

About The Position

The Administrative Assistant serves as a key support role for both the Sayre and Weatherford campuses, providing clerical, operational, and student-facing services. This position facilitates communication, supports admissions and student services, and ensures the smooth operation of campus logistics. The ideal candidate will be organized, detail-oriented, and committed to fostering a welcoming and efficient campus environment. This is a part time position of 20+ hours per week.

Requirements

• High school diploma or equivalent; associate’s degree preferred.
• Prior experience in administrative or clerical roles, preferably in an educational setting.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office and data management systems.
• Ability to multitask and work independently.

Responsibilities

• Answer incoming phone calls for both Sayre and Weatherford campuses.
• Greet and assist walk-in visitors, students, and staff.
• Receive and route incoming mail for the campus.
• Facilitate student ID creation: take photos and submit for printing.
• Process admissions for new and transfer students.
• Organize student activities including planning, ordering food, and necessary supplies.
• Perform general clerical tasks including typing, data entry, and drafting letters and emails.
• Assist the campus coordinator and registrar with daily operations.
• Image student records using Etrieve.
• Maintain inventory and order office supplies.
• Prepare and submit monthly vehicle mileage reports to the Physical Plant.
• Manage transportation forms and schedule vehicle maintenance and repairs.
• Order janitorial supplies as needed.
• Oversee maintenance and supply needs for copy machines.
• Schedule repairs for office equipment.
• Perform monthly AED inspections and test eye-wash stations.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED