Part-Time Administrative Assistant - Production Services

Brigham Young University • Provo, UT

77d • $22 - $28

About The Position

The Administrative Assistant is a key role in supporting the Production Services Executive Team, overseeing the coordination of the Production Services Master Plan, strategic planning, and project management initiatives to enhance campus Production operations. This role manages the daily operations of the Production Services Administration office, oversees compliance and policy efforts for all of PS, and mentors administrative professionals across the department. The manager also plays a vital role in communications, event planning, and supporting public awareness initiatives.

Requirements

• Bachelor's degree and three years' experience as a staff assistant in an administrative office setting and/or an equivalent combination of education and experience.

Nice To Haves

• Bachelor's degree and ten years of progressively responsible administrative office experience, or fifteen years of administrative office experience without a degree, or an equivalent combination of education and experience.
• Project management experience

Responsibilities

• Project Manager for Executive Team and Production Services Master Plan
• Coordinate the weekly meetings of the Production Executive Team, including creating agendas and tracking/following up on assignments made.
• Facilitate strategic planning discussions and help the managing director create and update the annual strategic resource plan.
• Manage the Production Services Master Plan, Production Services' five-year strategy aiming to increase production capacity to serve a greater percentage of the campus community through various initiatives.
• Hire and train Production Administration student employees.
• Respond to email inquiries and answer incoming phone calls to the Production Admin office, delegating to student employees when appropriate.
• Schedule student administrative staff as needed to ensure continuous phone coverage during business hours.
• Mentor and lead a customer service team of student employees that are trained to provide support to Production Services areas.
• Function as the administrative assistant to the managing director, assisting with correspondence, presentations, and other duties as needed.
• Function as Production Services' primary policy writer and analyst.
• Represent Production Services in the BYU compliance community and attend BYU compliance coordinator meetings.
• Ensure Production Services and department policies and procedures are compliant with laws, regulations, and other policies affecting Production Services.
• Oversee unit policy approval and standard operating procedures approval processes.
• Advise the Production Executive Team and department managers on matters of policy enforcement.
• Responsible for the writing and distribution of the weekly Production Services employee newsletter.
• Ensure the Production Services employee website stays updated with helpful information for Production employees.
• Mentor and train new department administrative professionals on procedures and best practices.
• Coach department administrative professionals on how to streamline processes, manage workflows, and navigate the University organization.
• Responsible for the planning and execution of various Production Services employee events throughout the year.
• Help department managers navigate the travel preauthorization process and coordinate travel arrangements for all employee travel.
• Conduct orientation meetings with each new Production Services full-time employee.

Benefits

• Employee assistance program, available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Part-time
• Industry: Educational Services
• Education Level: Bachelor's degree