Part-Time Administrative Assistant l / ll

Maniilaq Association • Ambler, AK

97d

About The Position

The Administrative Assistant I / II position at Maniilaq Association involves performing administrative services for the daily operations of the Community Health Aide Program. This includes tasks such as data entry, filing, scheduling, and arranging travel. The role requires effective communication and assistance to ensure quality health care is provided to patients. The Administrative Assistant will maintain the village clinic routine, assist with administrative requests, and ensure compliance with state and regulatory agency requirements while maintaining strict confidentiality regarding patient information. The position reports directly to the Clinic Supervisor.

Requirements

• High School diploma or GED in hand within 6 months for Administrative Assistant I.
• One year of clerical work experience for Administrative Assistant II.
• Experience with computers and Electronic Health Records required.
• Experience with travel requisitions required.
• Must be able to type well enough to carry out essential job duties.
• Experience in creating and maintaining filing systems and data entry.
• Ability to deal with people in a friendly manner both in person and on the telephone.
• Medical terminology or other health-related background desirable for Administrative Assistant I and required for Administrative Assistant II.

Responsibilities

• Practices excellent customer service at the front desk greeting patients, answering phone calls, taking messages, and delivering messages to CHA/Ps.
• Files all correspondence, reports, forms, and patient charts in accurate location and in an orderly fashion within established timeframes.
• Enters data from the patient registration form to maintain current patient information, ensuring all consent forms are signed and in place prior to visit.
• Enters appointments into CHA/Ps schedules in villages and notifies patients for appointments.
• Pulls all charts as requested by CHA/Ps or appropriate personnel.
• Maintains clinic records and establishes/updates filing systems to ensure the expeditious retrieval of information.
• Notifies and arranges patient travel for Specialty Clinic, Outpatient, Women's Health and Dental appointments.
• Assists clients with correspondence and enrollment applications for Women, Infant & Children and Medicaid services.
• Arranges Medicaid travel for patients/clients seeking health care services outside their community according to Maniilaq travel policies and procedures.
• Verifies eligibility through appropriate channels.
• Completes travel authorizations ensuring that airlines receive the appropriate copy.
• At times, works beyond normal business hours to arrange travel for emergent patients needing higher levels of care.
• Announces and posts health clinic job vacancies every week through posting in public places, VHF announcements, social media, and word of mouth.
• Maintains on-call calendar and keeps track of staffing, visiting providers, and other health services provided at the clinic.
• Performs other job-related duties as assigned by Clinic Supervisor.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: High school or GED