Part-Time Accounting & Office Coordinator (QuickBooks)
About The Position
Screenplay is seeking a reliable and detail-oriented Part-Time Accounting & Office Coordinator (QuickBooks) to join our team in Vineyard, Utah. This role supports the financial operations of the company while also helping keep our office organized and running smoothly. This position focuses heavily on accounts receivable, accounts payable, payroll processing, and QuickBooks bookkeeping , while also assisting with office administration and employee onboarding. This position is approximately 25 hours per week and must be performed in-office at our Vineyard location. Screenplay is one of the largest apparel decorators in the region and continues to grow each year. We take pride in building a positive workplace where people enjoy coming to work and contributing to a strong team. To learn more about our company, visit: www.Screenplayshirts.com
Requirements
- Minimum 2+ years of bookkeeping or accounting experience
- Direct experience using QuickBooks is required
- Experience handling accounts receivable and accounts payable
- Experience processing payroll and payroll taxes
- Familiarity with sales tax reporting and compliance
- Strong attention to detail and data accuracy
- Proficiency with Microsoft Office and spreadsheets
- Excellent organizational and time-management skills
- Strong communication and customer service skills
- Ability to maintain confidentiality with financial and employee information
Responsibilities
- Provide backup support for the invoice team, including creating and sending invoices to customers once jobs are completed.
- Manage accounts receivable , including tracking outstanding invoices and following up with customers when needed
- Process accounts payable , including entering bills and coordinating vendor payments
- Maintain accurate financial records within QuickBooks
- Verify transactions and ensure financial data is recorded properly
- Reconcile accounts and identify discrepancies in financial records
- Assist with financial reporting and bookkeeping tasks
- Process in-house payroll for employees (5th & 20th pay dates)
- Maintain payroll records and ensure accurate wage reporting
- File and pay payroll taxes in accordance with federal and state requirements
- Assist with preparation and distribution of W-2 forms
- Manage and file sales tax payments and reporting
- Maintain organized digital and physical records
- Assist with general office coordination and internal communication
- Answer incoming office phone calls and help direct inquiries when needed
- Order office supplies, production supplies, and replacement parts as needed
- Coordinate purchasing with managers to ensure the team has the supplies needed to operate efficiently
- Help support internal systems, documentation, and administrative processes
- Assist employees with new hire paperwork and onboarding documentation
- Maintain employee records and HR documentation
- Coordinate onboarding materials and assist new hires during their first days
- Support managers with HR-related administrative tasks
- Track employee forms and compliance documentation
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
