Parks Administrative Clerk

State of Montana • Whitehall, OH

3d

About The Position

The Parks Division is responsible for the functions necessary to achieve the state park’s program goal of managing Montana’s scenic, natural, historic, archaeologic, scientific, and recreational resources to meet present and future needs. This work unit is responsible for the support of State Park operations Essential Functions: Administrative Duties Assists Park Manager and other State Park employees with various administrative tasks. Assists in park budget tracking expenditure data entry and accounts payable. Remits State Park earned revenue associated with special use and commercial use permits. May Perform basic administrative duties such as preparing and distributing written documents and assisting with the organization and logistics of public meetings, staff meetings and internal trainings. Performs electronic and manual filing and maintains organization in established filing systems. May assist with assembling information for supply and merchandise orders. May maintain files, update paperwork or maintain tracking logs related to already established contracts, special or commercial use permits, volunteer hours Maintains annual tracking logs for volunteer hours, uniforms, and other park properties. Maintains volunteer and seasonal park staff paperwork and files. Assists with maintaining visitation statistics Operates computer-based cash register. Customer Service Provides written and verbal information to visitors, employees, and fellow agencies regarding state park amenities, services, programs and policies. Responds to external and internal inquiries with good customer service skills. Disseminates information on local attractions and places of interest, and other state parks in the area. Compiles informational material for distribution to the general public concerning Park’s Division initiatives and actions. Assists with the Parks Campsite Reservation Program. Becomes familiar with the web-based reservation software and assists visitors and park staff with questions or issues about campsite reservations. Explains and interprets Park, Parks Division and Department programs and policies or directs inquiry to the appropriate person for further information May assist in maintaining the gift shop/camp store inventory. Building Maintenance Maintain cleanliness of the public spaces such as visitor contact stations, visitor centers to include light janitorial duties and general cleaning. This position is responsible for providing administrative support to management and supervisory staff. The position also provides customer service through routine clerical and administrative functions at state park visitor centers, offices or contact stations.

Requirements

• The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent to high school diploma or equivalency and at least 1 year of job-related experience.
• Other combinations of education and experience will be considered on a case-by-case basis.

Nice To Haves

• 1-year job-related college or vocational training in business or public administration, office management, park or natural resources management, accounting, tourism, marketing, communications, or other related degrees is preferred.

Responsibilities

• Assists Park Manager and other State Park employees with various administrative tasks.
• Assists in park budget tracking expenditure data entry and accounts payable.
• Remits State Park earned revenue associated with special use and commercial use permits.
• Performs basic administrative duties such as preparing and distributing written documents and assisting with the organization and logistics of public meetings, staff meetings and internal trainings.
• Performs electronic and manual filing and maintains organization in established filing systems.
• Assists with assembling information for supply and merchandise orders.
• Maintains files, update paperwork or maintain tracking logs related to already established contracts, special or commercial use permits, volunteer hours
• Maintains annual tracking logs for volunteer hours, uniforms, and other park properties.
• Maintains volunteer and seasonal park staff paperwork and files.
• Assists with maintaining visitation statistics
• Operates computer-based cash register.
• Provides written and verbal information to visitors, employees, and fellow agencies regarding state park amenities, services, programs and policies.
• Responds to external and internal inquiries with good customer service skills.
• Disseminates information on local attractions and places of interest, and other state parks in the area.
• Compiles informational material for distribution to the general public concerning Park’s Division initiatives and actions.
• Assists with the Parks Campsite Reservation Program.
• Becomes familiar with the web-based reservation software and assists visitors and park staff with questions or issues about campsite reservations.
• Explains and interprets Park, Parks Division and Department programs and policies or directs inquiry to the appropriate person for further information
• Assists in maintaining the gift shop/camp store inventory.
• Maintain cleanliness of the public spaces such as visitor contact stations, visitor centers to include light janitorial duties and general cleaning.
• Providing administrative support to management and supervisory staff.
• Provides customer service through routine clerical and administrative functions at state park visitor centers, offices or contact stations.

Benefits

• Employees who exceed 1,040 hours in a calendar year are also provided health, dental and life insurance.
• Other benefits include retirement, paid vacation, sick and holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED