Parish Secretary - Part-Time

Archdiocese of St. Louis

35d

About The Position

The Part-Time Parish Secretary for Immaculate Conception Catholic Church (Old Monroe, MO) serves as the welcoming first point of contact for visitors, parishioners, and vendors, directing them to the proper person or department. This role performs a wide range of clerical, receptionist, and administrative duties, including answering phones, scheduling appointments, managing parish communications, handling mail, maintaining records, and supporting the Pastor and parish ministries. The position requires professionalism, strong communication skills, and experience in office and administrative work.

Requirements

Computer literacy and comfort with office technology; must be familiar with copiers, fax machines, and standard office equipment.
Proficiency in Microsoft Office (Word, Excel, Publisher required).
Experience with Google Suite (Google Drive, Docs, Sheets, Forms) preferred; willingness to learn required.
Previous experience with bookkeeping or business software is helpful.
Strong typing and data‑entry skills.
Three to five years of experience working in a general office environment.
General understanding and support of the Catholic Church, sacraments, and liturgical life.
Strong interpersonal and customer‑service skills; able to interact positively with parishioners and visitors.
Clear verbal and written communication abilities.
Strong organizational skills, especially with files and volunteers.
Ability to maintain confidentiality in all matters.
Flexibility and willingness to adapt to new responsibilities and technologies.

Nice To Haves

Experience with Google Suite (Google Drive, Docs, Sheets, Forms) preferred
Previous experience with bookkeeping or business software is helpful.

Responsibilities

Provide secretarial and clerical support to the Pastor, parish ministries, and parish organizations.
Serve as receptionist: greet visitors, answer calls, take messages, and respond to routine inquiries.
Sort and distribute incoming mail and materials.
Monitor and order office supplies and manage general office operations.
Prepare and publish the weekly parish bulletin; update parish Facebook page, website, and myParish app; support additional parish communication needs.
Help coordinate parish events, facility scheduling, and maintain the parish calendar.
Maintain parishioner data and assist with parish record management.
Maintain sacramental records (marriages, baptisms, funerals), new parishioner registrations, and contribution records.
Coordinate and schedule volunteers as needed.
Keep lobby and reception areas clean and organized.
Perform photocopying, document processing, bulk mailings, and other clerical services.
Perform other duties as assigned.