Parish Assistant to the Director of Operations - Our Lady of Perpetual Help - Edgewater Maryland

Archdiocese of Washington • Edgewater, MD

93d

About The Position

OLPH Needs You! Our parish secretary is retiring at the end of June, so we are seeking to hire a bilingual full-time (30 - 40 hours per week) Parish Assistant to Director of Operations. This person is the first contact people have with the parish, providing a welcoming presence for all who visit, work in, or call the office. This position works alongside the Director of Operations and provides support to the Clergy.

Requirements

• Minimum of a high school diploma or equivalent.
• Friendly and engaging personality, with active listening skills.
• Excellent discretion and judgment to serve all who seek assistance and to maintain appropriate confidentiality.
• The ability to speak, read and write clearly in English is required.
• Written and verbal communication in Spanish is desired.
• Must be able to work collaboratively with clergy, staff, and volunteers as well as effectively prioritize tasks and meet timelines.
• Excellent problem solving skills.
• Computer competency in MS Word, Excel and Publisher, and ability to manage parish-specific database systems.
• General knowledge of the Catholic Church is preferred.
• Must model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct.

Responsibilities

• Welcome all who contact or visit the Parish Office and provide appropriate assistance, including intake process for baptisms, weddings, and funerals.
• Serve as the connection to all pastorate information and events.
• Expert user of Ministry Platform (MP) web-based Church Management Database, maintain training and understanding of MP.
• Maintain relationships with MP Team as the highest level SPoC (single point of contact) in the office, including donation reports, weekly deposit reports, sacramental information, etc.
• Manage Onlinegiving.org web database for online givers at OLPH.
• Create, edit and deploy Giving Pages for online giving as needed.
• Assist users with problems or questions. Use the support team at Onlinegiving.org effectively.
• Design outdoor LED sign announcements using WatchfireIgnite.com software.
• Manage the Money Counting Ministry.
• Know the counting process in detail, train counters, maintain schedules and prepare counting worksheets.
• Correct discrepancies and ensure accuracy compared to bank deposit receipts.
• Prepare office deposit bags. Maintain collection and deposit bag inventories.
• Handle Parish Communications, including preparation of thank you notes and other correspondence, Mass Intentions and events calendars, weekly FlockNote summary, and assist clergy, staff, and volunteers, as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED