Paralegal Supervisor

Kahana & Feld Llp•Carlsbad, CA

1d•$90,000 - $120,000•Hybrid

About The Position

The Paralegal Supervisor supports the Paralegal Manager in overseeing the daily operations of the firm’s paralegal team. This role helps coordinate workflow, supports staff development, ensures quality and compliance, and assists with implementing firm policies and procedures. The Paralegal Supervisor acts as a liaison between paralegals and attorneys, and steps in to provide supervision and guidance as needed.

Requirements

Bachelor’s degree preferred.
3+ years of experience, with some leadership, mentoring, or coordination responsibilities.
Strong knowledge of federal and state court rules and procedures.
Excellent written and verbal communication skills.
Ability to manage multiple priorities under tight deadlines with attention to detail.
Proficient in Word, Adobe, Excel, Outlook, and various legal software and document management systems.
(California only) Paralegal certificate from an ABA certified program or attestation from a previous employer attorney.

Responsibilities

Assist and coordinate with Practice Group Management department in assigning and tracking paralegal workloads across all practice areas.
Act as a point of contact for paralegal questions and operational issues.
Provide input on performance and contribute to evaluations.
Monitor attendance and approve timesheets and time entry, ensuring consistency and alignment with both billable and non-billable hours.
Assist with onboarding, orientation, and training of new paralegals; conduct training through multiple avenues such as in-person training, digital assignments, assessments, and more.
Working with the Firm Wide Trainer, help create continuing education initiatives for paralegals in legal skills training and track their training progress.
Monitor deadlines and assist in ensuring timely completion of tasks and filings.
Collaborate with attorneys and paralegals to facilitate case progress.
Step in to assist with high-volume periods or complex cases as needed.
Perform spot checks or reviews of paralegal work for accuracy and compliance.
Asist in maintaining best practices and standard procedures documentation.
Help coordinate with other areas/departments of the firm to develop efficient procedures/communications to streamline processes and satisfy department needs, projects or initiatives.
Gather data and assist in generating reports on paralegal productivity.
Assist in monitoring updates related to current paralegal regulations, including court and administrative rules, and if requested by the Paralegal Manager, communicate updates to members of the department.
Assist in maintaining schedules, calendars, and records for the paralegal department.
Support timekeeping and billing compliance for the paralegal team.