Paralegal

Commonwealth of Massachusetts • Boston, MA

7h

About The Position

The Massachusetts Department of Public Health’s (DPH) Office of the General Counsel is seeking a dedicated and detail-oriented Paralegal Specialist to join its team. This role offers a meaningful opportunity to contribute to work that directly supports the health and well-being of communities across the Commonwealth. As part of an organization committed to equity, access, and public trust, the Paralegal Specialist plays an essential role in ensuring that DPH operates in compliance with state and federal laws while advancing critical public health initiatives. In this position, you will collaborate closely with attorneys and engage with stakeholders across all levels of government, serving as a key resource in the coordination and management of legal and administrative matters. The role involves supporting responses to subpoenas and public records requests, maintaining electronic licensure and case management systems, and assisting with the preparation and distribution of legal documents. This is an excellent opportunity for a legal professional who thrives in a mission-driven environment and values organization, precision, and public service. The ideal candidate will appreciate the unique intersection of law and public health and will be motivated by the opportunity to contribute to work that safeguards communities throughout Massachusetts. This position offers exposure to a wide range of legal issues, opportunities for professional growth, and the chance to be part of a collaborative team dedicated to transparency, accountability, and the delivery of high-quality legal services in the public sector.

Requirements

• Demonstrated knowledge of the theory, principles and practice of law.
• General understanding of the terminology, symbols and standard abbreviations used in legal practice.
• Familiarity with the methods of technical and general report writing.
• Experience with conducting legal research methods and procedures.
• Ability to read and understand legal documents such as decisions, briefs, opinions and contracts.
• At least two years of full-time, or equivalent part-time, paraprofessional experience in legal research or legal assistant work.
• Based on assignment, possession of a current and valid Massachusetts Motor Vehicle Operator's License may be required.

Nice To Haves

• Paralegal certificate from an American Bar Association (ABA)-approved program.
• Prior experience supporting attorneys within a government agency, healthcare organization, or other highly regulated environment.
• Demonstrated knowledge of public records laws, including the Massachusetts Public Records Law, and experience responding to records requests and subpoenas.
• Familiarity with court procedures and administrative hearing processes.
• Experience managing electronic document management systems, legal databases, and case tracking tools.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and meet strict deadlines.
• Excellent written and verbal communication skills, including experience drafting professional correspondence and legal documents.
• Proficiency with Microsoft Office Suite, particularly Word, Excel, Outlook, Teams; experience with document redaction.

Responsibilities

• Provide comprehensive administrative and operational support to attorneys within the Office of the General Counsel, ensuring the efficient delivery of legal services.
• Coordinate and assist with responses to subpoenas and public records requests, including applying appropriate redactions, drafting correspondence, managing production timelines, and maintaining tracking systems.
• Maintain and organize electronic licensure databases and legal file systems to ensure accurate recordkeeping and accessibility of information.
• Support the coordination and management of legal documents and case files related to pending matters.
• Assist with document management processes, including maintaining electronic dockets, master calendars, and other tracking databases to support legal operations.
• Compile and organize exhibits and administrative records in preparation for legal proceedings and agency actions.
• Prepare legal documents for final signature and oversee their distribution via email, regular mail, and certified mail.
• Serve as a liaison with members of the public, attorneys, and representatives from agencies across all levels of government to facilitate effective communication and coordination.
• Maintain administrative dockets and pleadings, ensuring accuracy, compliance, and timely updates.
• Provide technical assistance to parties participating in virtual hearings, supporting the smooth execution of legal proceedings.

Benefits

• Outstanding suite of employee benefits that add to the overall value of your compensation package.
• Work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree