Paralegal II or III

State of Oklahoma

3d • $78,000 • Onsite

About The Position

The Paralegal Level II or Level III is responsible for being dedicated to the Office of General Counsel to provide support in a variety of administrative matters, as well as preparation for hearings in administrative, State, and Federal courts, and compliance with the Oklahoma Open Records Act. The Paralegal Level II or Level III will be expected to work under minimal supervision with considerable latitude for the use of initiative and independent judgment in the provision of support services to the Office of General Counsel.

Requirements

• Level II: Successful completion of an accredited program of study for legal assistants/paralegals and two years of experience as a paralegal or equivalent; Or a bachelor’s or associate degree in any field from an accredited institution and two years of experience as a paralegal or equivalent; or five years of experience as a paralegal or equivalent plus one of the following: five years of full-time substantive work experience or coursework in paralegal studies equivalent in semester hours to an accredited paralegal studies program.
• Level III: Successful completion of an accredited program of study for legal assistants/paralegals and five years of experience as a paralegal or equivalent; or a bachelor’s or associate degree in any field from an accredited institution and five years of experience as a paralegal or equivalent; or seven years of experience as a paralegal or equivalent plus one of the following: seven years of full-time substantive work experience or coursework in paralegal studies equivalent in semester hours to an accredited paralegal studies program.
• Applicants must be willing and able to perform all job-related travel normally associated with this position and possess a valid driver’s license.

Nice To Haves

• Knowledge of the administrative functions of a legal office; of trial and hearing procedures, especially administrative hearing processes, and the preparation needed for such; of legal research methods; and of Oklahoma Open Records requirements.
• Skill in seeking out, organizing, compiling, and analyzing documents and data; in performing legal research; in communicating effectively both orally and in writing; and in juggling multiple high priority deadlines simultaneously and assisting attorneys in doing the same.
• Works independently with limited supervision.

Responsibilities

• Provides support in a variety of administrative matters, as well as preparation for hearings in administrative, State, and Federal courts, and compliance with the Oklahoma Open Records Act.
• Composes and gathers various legal documents and forms.
• Independently researches, locates, and assembles documents and information responsive to discovery requests, open records requests, subpoenas, and other third-party requests for information and/or documentation.
• Helps OSDH legal coordinate with other divisions within the agency to gather data and documents in preparation for various administrative actions and court filings.
• Organizing legal case files including the preparation and maintenance of files and ensuring timely updates to the electronic case management system.
• Prepares and analyzes correspondence, pleadings, motions, and other case files under direct supervision, review, and approval of OSDH attorney.
• Performs legal research and reports findings and conclusions.
• Schedules and attends depositions.
• Prepare court exhibits.
• Assists attorneys in ensuring deadlines are met, including deadlines for court filings and agency rule drafting.
• Files orders, judgments, pleadings, briefs, and other documents on behalf of the attorneys and assists with service via email or certified mail.
• Works in a high-performance environment, presented with multiple tasks and competing timeframes to produce results under relatively, high-pressure, and high-sensitivity situations.
• Performs related work assignments independently with limited supervision for each assigned attorney.
• Communicate with program areas to meet the needs of all claims submitted for approval through attorneys in the General Counsel office.
• Develops and maintains system for the intake of open records requests and other information requests.
• Coordinates and monitors the tracking of open records requests and develops and maintains resulting records, filing systems and program databases.
• Work closely with attorneys to monitor, process & track the Travel email daily.
• Work to establish a tracking system for all yearly travel to include costs.
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in a team environment, participating and assisting their peers.
• Maintains system for the intake of subpoenas and other information requests.
• Develops and maintains a system for litigation files.
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in a team environment, participating and assisting their peers.
• Being present in the office is an essential function of this job
• Other duties as assigned
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree