Paralegal - Confidential Assistant

John Jay College • New York, NY

419d • $68,004 - $86,645

About The Position

The Paralegal - Confidential Assistant at John Jay College supports the Office of Legal Counsel by managing legal documents, responding to Freedom of Information Law (FOIL) requests, and assisting in various legal matters. This role involves ensuring compliance with statutory deadlines, maintaining confidentiality, and providing administrative support to the legal team. The position is integral to the college's commitment to justice and education, requiring a detail-oriented individual with strong research and organizational skills.

Requirements

• Bachelor's degree
• Four years of relevant experience
• Five years of related experience in a law firm or in-house legal department as an officially designated paralegal (preferred)
• Experience in conducting investigations (preferred)
• JD (preferred)
• Knowledge of trauma-informed best practices (preferred)

Responsibilities

• Assist in processing and tracking legal matters of various kinds
• Support the Office of Legal Counsel by responding to Freedom of Information Law (FOIL) requests
• Help track and comply with statutory deadlines
• Analyze and compile responsive records for FOIL requests
• Ensure that FOIL responses are appropriately identified, redacted, and disclosed in a timely manner
• Save responsive records in an online accessible filing system for internal review and external production
• Respond to routine subpoenas for institutional records
• Review and respond to authorization for Human Resources record and student record requests
• Organize and maintain case or matter files and related documentation
• Assist in preparing arbitrations, litigation, hearings, and other proceedings
• Perform research and writing activities
• Prepare opinions, reports, and drafts of research activities using tools such as LexisNexis Uni and Westlaw
• Maintain the security of highly confidential information as per College and University policies
• Assist with processing of contracts, affiliation agreements, litigation records, and subpoena files
• Compile and analyze legal data pertinent to cases and prepare summaries
• Assist Legal Counsel in the development and operation of file management systems
• Research, gather, and compile case data; study provisions and nuances of contracts and laws
• Provide outreach on behalf of the Office of Legal Counsel to faculty, staff, and students
• Conduct initial intake screening of matters related to discrimination, harassment, and misconduct
• Draft summaries of interviews related to intakes or reports
• Assist with scheduling and calendaring for all office staff
• Record all information pertaining to intakes and investigations
• Prepare monthly/quarterly/annual statistical and narrative reports
• Provide support with trainings, investigations, and programming
• Assist with various daily administrative duties in support of the office/team.

Benefits

• Health plans
• Competitive retirement/pension benefits
• Savings plans
• Tuition waivers for CUNY graduate study
• Generous paid time off
• Access to academic, arts, and athletic programs on campus
• Opportunity to participate in a diverse academic community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 10,001+ employees