Paralegal Assistant - (Premises Liability) Miami, Hybrid

Hamilton & Miller, PA•Miami, FL

1d•Hybrid

About The Position

The Paralegal Assistant is responsible for providing comprehensive legal and administrative support to attorneys within the Premises Liability Practice Group. The role demands proficiency in discovery coordination, meticulous organization of extensive digital documentation, and consistent maintenance of case files to ensure accuracy and accessibility throughout the litigation process.

Requirements

Skilled in preparing, organizing, and managing complex legal documents, including discovery materials, contracts, expert reports, and case files.
Supports attorneys through all phases of litigation, ensuring timely filings and trial readiness.
Experienced in large-scale digital document production and review with strong accuracy and compliance focus.
Maintains organized, compliant case files with proper version control, electronic filing standards and firm policies.
Communicates effectively and professionally with clients, experts, and opposing counsel on case matters.
Proficient in legal software and data management systems; ensures confidentiality and data protection.
Capable of analyzing complex construction documentation to identify key issues and support case strategy.
Manages multiple priorities and meets critical litigation deadlines.
Stays current on legal procedures, best practices, and trends in construction litigation.
Upholds the highest standards of ethics, discretion, and professionalism.
Experience in Premises Liability
Associate or bachelor's degree in paralegal studies or related field

Nice To Haves

Paralegal Certification preferred.

Responsibilities

Support attorneys and paralegals with case management from inception through trial.
Prepare and manage discovery materials (interrogatories, document requests, subpoenas, responses).
Review and summarize contracts, expert reports, project files, and other case documents.
Oversee digital document production and maintain organized, compliant case files with proper version control and electronic filing.
Monitor and meet pre-trial deadlines, including disclosures, discovery cutoffs, and motions.
Assist in preparing exhibit and witness lists, trial binders, and hearing materials.
Coordinate and prepare documentation for depositions, mediations, and trials.
Communicate with clients, experts, and opposing counsel on discovery and document matters.
Support associates in managing data retention systems, ensuring secure handling of sensitive information.
Ensure compliance with confidentiality and data protection policies.
Stay informed on industry best practices and perform other related duties as assigned.