PA Program Department Assistant

University of Wisconsin Stout • Kenosha, WI

20h • $18 - $20

About The Position

The PA Program Department Assistant has varied responsibilities including but not limited to program operations, admissions coordination, didactic coordination and clinical coordination. They will work closely with the Program Director, Medical Director, and Program Faculty to manage and support program operations. The administrative assistant supports the Program Director, Medical Director and Program Faculty and performs various duties as delegated by the Program Director and other program personnel to include, but not limited to the following: Assist Program Director with general correspondence, surveys, funding, applications, scheduling appointments, and self-study reports Maintain records regarding Staff, Faculty, Academic Progress, Curriculum, and Advisory Committees Purchase and inventory all office equipment/supplies Purchase all instructional and laboratory (medical) supplies Coordinate/schedule various PA Program Committee meetings Assist Program Director in coordination and data collection for self-study purposes Compile information for accreditation Additionally, the administrative assistant may be cross trained on additional administrative tasks as needed for optimal program operations.

Requirements

• At least 2 years of experience in an administrative assistant role
• Requires ability to manage multiple and varied tasks with frequent high levels of urgency or sensitivity
• Must be able to work collaboratively and effectively with colleagues in a team environment
• Good interpersonal skills are required both written and oral
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Ability to lift 5 lbs.
• Demonstrates proficiency in communication (written and verbal).
• Strong attention to details.
• Effectively manage and organize daily tasks independently and with a team while balancing multiple projects and meeting deadlines.
• Accuracy and productivity in completing tasks.
• General Administrative Duties.
• A high degree of interpersonal competency: professionalism, diplomacy, judgement, and discretion.
• Demonstrated ability to develop positive and cooperative relationships with students, faculty and colleagues.
• Ability to solve complex problems and meet deadlines.
• Exceptional analytical problem-solving skills, collaboration, and matrix management skills.
• Requires a minimum of a high school diploma or GED

Nice To Haves

• Prefer associate's degree or higher

Responsibilities

• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees