Other Hourly Worker
About The Position
Position Summary Event Coordination & Execution · Assist with planning and executing college events, including ceremonies, fairs, meetings, and student-focused activities. · Prepare event materials such as signage, packets, name badges, supplies, and décor. · Support day-of logistics, including setup, check-in, hosting, and teardown. · Help manage event timelines, task lists, and run-of-show documents. Administrative & Project Support · Maintain and update event-related spreadsheets, attendance lists, and tracking documents. · Review vendor contracts, quotes, and service agreements, and flag items that need clarification or approval. · Assist with ordering supplies, coordinating catering, and confirming event reservations and services. Communication · Draft and send event-related communications, reminders, and follow-up messages to students, faculty, staff, and external partners. · Respond to questions from participants and direct inquiries to appropriate staff when needed. · Support internal communication processes to ensure event details stay clear, timely, and accurate. Post-Event Evaluation · Assist with collecting feedback through surveys or debrief meetings. · Help summarize outcomes, track key metrics, and identify opportunities for improvement. Engagement & Availability · Attend and assist with as many events as possible throughout the year. · Coordinate scheduling needs with the Event Coordinator to accommodate academic commitments.
Requirements
- Less than 1 year
Responsibilities
- Assist with planning and executing college events
- Prepare event materials
- Support day-of logistics
- Help manage event timelines, task lists, and run-of-show documents
- Maintain and update event-related spreadsheets, attendance lists, and tracking documents
- Review vendor contracts, quotes, and service agreements
- Assist with ordering supplies, coordinating catering, and confirming event reservations and services
- Draft and send event-related communications, reminders, and follow-up messages
- Respond to questions from participants and direct inquiries to appropriate staff when needed
- Support internal communication processes
- Assist with collecting feedback through surveys or debrief meetings
- Help summarize outcomes, track key metrics, and identify opportunities for improvement
- Attend and assist with as many events as possible throughout the year
- Coordinate scheduling needs with the Event Coordinator to accommodate academic commitments
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
