OS&D Coordinator ($20.50 - $30.80 DOE)

Carlile Transportation Systems • Tacoma, WA

10d • $21 - $31

About The Position

Essential Duties Operate safely and in compliance with all established HSSE policies and procedures Uses the TM Command Center to monitor and identify missing, misdirected, and other freight issues Uses all available tools and documents to locate freight, such as manifests, billing documents, videos, etc Assist the receiving team in researching and resolving freight exceptions and unmarked freight Responsible for preparing all paperwork on all OS&D freight, freight refusals, and claims, and communicates status and action plan with correct parties Maintain accurate records and develop or update OS&D reports as requested Coordinate with other terminal OS&D Coordinators to avoid repetitive OS&D issues Field all OS&D claims, customer and customer service calls for both General Freight and Home Depot Freight Work with management to cross train with other operations support staff to help cover duties during PTO, illness or peak hours Qualifications High school diploma or GED equivalent required Two to four (2-4) years administrative experience in a multi-modal transportation related field (most tasks are learned on-the-job) 6 months of Forklift experience preferred, will train Minimum one year experience using transportation industry software, Truck Mate preferred Knowledge, Skills and Abilities Proficient in MS Office applications, including MS Word, Outlook, Excel and Teams Excellent written, verbal and listening communication skills Understand Carlile data entry and shipping processes in order to conduct efficient freight searches Knowledge of industry specific software programs, i.e. Truck Mate and Freight Snap Ability to analyze and understand large volumes of shipping information Follow instructions, respond to management direction, take responsibility for own actions, complete tasks on time or communicate alternate plans Treats people with respect; keeps commitments, inspires the trust of others, works with integrity and ethically upholds organizational values Strong organization skills Advanced attention to detail and accuracy Ability to multi-task and prioritize the work day Must have excellent customer service skills and represent Carlile in a professional manner Ability to take initiative and act independently while operating and reporting to a team of multidisciplinary stakeholders. Working Environment This job is done approximately 50% of the time in a fast-paced office environment and 50% of the time out on the Dock, Yard or Warehouse with exposure to inclement weather, varying temperatures. May be exposed to hazardous chemicals, materials and airborne pathogens. This position is subject to frequent walking, bending and lifting with mechanized equipment. Reasonable Accommodations Carlile will make a reasonable accommodation(s) wherever necessary for all employees or applicants with disabilities, provided the individual is otherwise qualified to safely perform the essential duties and assignments connected with the job and provided that any accommodations made do not impose an undue hardship on Carlile. Benefits We’re committed to taking care of you and your family, today and in the future. Here’s what you can look forward to: Compensation Competitive base annual salary range: $20.50 -$30.80, depending on experience and qualifications Health & Wellness Employer subsidized medical, dental, and vision coverage for you and your family/dependents. Employer‑paid life insurance, accidental death and dismemberment (AD&D), and short‑term and long-term disability coverage Retirement Generous 401(k) plan with a 4% company match Paid Time Off 2 weeks’ vacation annually 7 company holidays 7 days of sick leave annually Extras that Make a Difference Up to $5,250 per year in tax-free educational assistance to assist with career development and growth Annual boot reimbursement

Requirements

• High school diploma or GED equivalent required
• Two to four (2-4) years administrative experience in a multi-modal transportation related field (most tasks are learned on-the-job)
• Minimum one year experience using transportation industry software, Truck Mate preferred
• Proficient in MS Office applications, including MS Word, Outlook, Excel and Teams
• Excellent written, verbal and listening communication skills
• Understand Carlile data entry and shipping processes in order to conduct efficient freight searches
• Knowledge of industry specific software programs, i.e. Truck Mate and Freight Snap
• Ability to analyze and understand large volumes of shipping information
• Follow instructions, respond to management direction, take responsibility for own actions, complete tasks on time or communicate alternate plans
• Treats people with respect; keeps commitments, inspires the trust of others, works with integrity and ethically upholds organizational values
• Strong organization skills
• Advanced attention to detail and accuracy
• Ability to multi-task and prioritize the work day
• Must have excellent customer service skills and represent Carlile in a professional manner
• Ability to take initiative and act independently while operating and reporting to a team of multidisciplinary stakeholders.

Nice To Haves

• 6 months of Forklift experience preferred, will train

Responsibilities

• Operate safely and in compliance with all established HSSE policies and procedures
• Uses the TM Command Center to monitor and identify missing, misdirected, and other freight issues
• Uses all available tools and documents to locate freight, such as manifests, billing documents, videos, etc
• Assist the receiving team in researching and resolving freight exceptions and unmarked freight
• Responsible for preparing all paperwork on all OS&D freight, freight refusals, and claims, and communicates status and action plan with correct parties
• Maintain accurate records and develop or update OS&D reports as requested
• Coordinate with other terminal OS&D Coordinators to avoid repetitive OS&D issues
• Field all OS&D claims, customer and customer service calls for both General Freight and Home Depot Freight
• Work with management to cross train with other operations support staff to help cover duties during PTO, illness or peak hours

Benefits

• Competitive base annual salary range: $20.50 -$30.80, depending on experience and qualifications
• Employer subsidized medical, dental, and vision coverage for you and your family/dependents.
• Employer‑paid life insurance, accidental death and dismemberment (AD&D), and short‑term and long-term disability coverage
• Generous 401(k) plan with a 4% company match
• 2 weeks’ vacation annually
• 7 company holidays
• 7 days of sick leave annually
• Up to $5,250 per year in tax-free educational assistance to assist with career development and growth
• Annual boot reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees