OPS PLANNING & EVALUATION SPECIALIST - 64858529
About The Position
Provide contract management for assigned contracts resulting out of the competitively or noncompetitively procured Office of Minority Health (OMH) processes as outlined in Sections 383.147, 381.814 and 381.815 Florida Statutes (F.S.). The position will manage current and future contracts including negotiating, administering, enforcing contract terms and conditions, facilitating contract extensions, amendments and renewals, and contract closeout. The position will perform fiscal, purchasing, statistical and other contract management functions. This position assists with the completion of programmatic activities related to establishing and maintaining a sickle cell registry and sickle cell-related program activities. Provide technical assistance to grantees and contractors to answer inquiries and provide information as requested and appropriate. The position will be responsible for reviewing budgets, processing invoices and payments. Assure the contract files are kept in orderly fashion. Responsible for conducting on-site programmatic monitoring on all annual basis on all assigned contracts to assess compliance with contractual terms and conditions. Responsible for conducting, via desk-review or on-site, administrative monitoring of all assigned contracts to ensure compliance with state and federal law pertaining to corporations, public records, E-Verify, Equal Employment Opportunity, Pro-Child Indoor Act, and subcontracts. Responsible for conducting fiscal monitoring on all assigned contracts, including quarterly expenditure review, and testing and fiscal year-end reconciliation. Overnight travel is required to conduct monitoring and attend any required meetings or trainings. Assist with the RFA process, which involves establishing a moderate timeline, creating agendas, posting on the Vendor Bid System and OMH website, and planning and scheduling negotiations. Serve as lead negotiator in the RFA process conducting negotiations. Collaborate with Bureaus and Divisions in creating evaluation criteria for priority areas within the Office of Minority Health. Coordinate with Office of Contracts Oversight and the Purchasing Department team to review, modify and advertise/post the RFA on public websites. Abide by Chapter 383.147, 381.814 – 381.815, Chapter 287, and Chapter 119 F.S. Provide assistance with trainings and the development of resource materials for annual contract meetings and OMH meetings. Prepare for the Office of Minority Health, responses to requests for information from internal and external partners, including email requests, media requests and zzzz feedback requests. Assist in reviewing the programmatic aspects of the deliverables and progress reports submitted by the contract provider, monitoring and reconciling provider plans and reports. This position assists in developing program plans, timelines, and reports derived from the Sickle Cell Program. This position monitors the data transfer to the Sickle Cell Registry and serves as a liaison with the DOH Newborn Screening Program. Assist in reviewing, analyzing, and researching legislative issues and preparing an analysis of the project effect of any proposed legislation or action related to the sickle cell registry and program. This position’s responsibilities also include updating the Legislative Implementation Plan and preparing progress reports and presentations related to the Sickle Cell Registry and related program activities. Prepares and compiles data for legislative budget requests and long-range program plans. Perform related work as required.
Requirements
- Experience: 1+ contract management required
- At least one year of contract management experience within the State of Florida Agency or Department.
- Required – Florida Certified Contract Manager (FCCM) certification.
Nice To Haves
- Preferred Expertise: Strong interpersonal skills proficient verbal, written and reporting skills Microsoft applications (experience with Excel required), internet, and email. Good record keeping methods. Ability to achieve measurable outcomes. Strong servant leadership attitude and enjoys helping others. Strong organizational skills. Ability to handle multiple tasks. English fluency.
- Key Responsibilities: Creative problem-solver with high standards for excellence and exceptional attention to detail.
- Motivated self-starter with ability to establish and meet goals and objectives. Enthusiasm for optimizing processes and team culture development.
- Preferred – Advancing Accountability certification.
- Preferred – Bachelor’s Degree
- Preferred – Master’s Degree in Public Health or related field.
Responsibilities
- Provide contract management for assigned contracts resulting out of the competitively or noncompetitively procured Office of Minority Health (OMH) processes as outlined in Sections 383.147, 381.814 and 381.815 Florida Statutes (F.S.).
- Provide technical assistance to grantees and contractors to answer inquiries and provide information as requested and appropriate.
- Assure the contract files are kept in orderly fashion.
- Assist with the RFA process, which involves establishing a moderate timeline, creating agendas, posting on the Vendor Bid System and OMH website, and planning and scheduling negotiations.
- Abide by Chapter 383.147, 381.814 – 381.815, Chapter 287, and Chapter 119 F.S.
- Prepare for the Office of Minority Health, responses to requests for information from internal and external partners, including email requests, media requests and zzzz feedback requests.
- Assist in reviewing the programmatic aspects of the deliverables and progress reports submitted by the contract provider, monitoring and reconciling provider plans and reports.
- Assist in reviewing, analyzing, and researching legislative issues and preparing an analysis of the project effect of any proposed legislation or action related to the sickle cell registry and program.
- Perform related work as required.
Benefits
- State of Florida 401(a) FICA Alternative Plan (mandatory)
- Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
- Workers’ Compensation (mandatory, if needed)
- Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
- Deferred Compensation (voluntary)
- Employee Assistance Program (voluntary)
