OPS Grants Specialist III - 77907645

State of Florida•Saint Petersburg, FL

1d•$20 - $22

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. Position Overview and Responsibilities: This is a highly technical and specialized position responsible for complete oversight of grant portfolios from award activation to award closure. This position is responsible for understanding, interpreting, and disseminating State and Federal policy, rules, and regulations to ensure compliance and administrative objectives are met, and reports to the FWRI Grants Manager. Duties and responsibilities include but are not limited to:

Requirements

6 years professional direct related experience in professional administrative, fiscal, planning, program evaluation, program monitoring, education, social services, health or rehabilitative services experience .
A bachelor’s degree and two years of professional administrative, fiscal, planning, program evaluation, program monitoring, education, social services, health or rehabilitative services experience can substitute for the required experience.
Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.
Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday.
Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume.
Information should be provided regarding any gaps in employment.
Knowledge of basic principles of grant and/or contract management, general accounting principles, practices, and procedures; problem solving, general office procedures.
Ability to do following; plan, organize and direct program activities: analyze and interpret computer-related accounting data; work independently; communicate effectively verbally and in writing; establish and maintain effective professional relationships; make decisions in a timely manner; prioritize workload; sort data alphabetically, numerically, and categorically using Excel; perform basic arithmetical calculations and follow instructions.
Ability to interpret and follow complex rules, policies, and procedures; show initiative, and follow-through and work accurately with details.
Skill in the use of personal computers, Excel, Word, Outlook, SharePoint, online grants management systems.
Ability to pay attention to details.
Skilled in providing excellent customer service.

Nice To Haves

A bachelor’s degree from an accredited college or university.
Professional or nonprofessional administrative, grant fiscal, program evaluation/monitoring, education experience.
Experience in grant administration and knowledge of the State and federal rules and regulations pertaining to grant administration.

Responsibilities

Coordinate and assist FWRI Grants Manager in dealing with FWC and FWRI staff in consulting with awarding agencies to discuss issues, coordinate activities, and resolve award problems.
Review award packets and route for execution as appropriate.
Create and ensure all coding for executed awards is accurate and disseminated to appropriate staff; this includes creating and setting up organization codes and Project Identification (PID) codes for executed awards as necessary; prepare and assist section staff and Principal Investigator (Pl) on complete and accurate award budgets; create award budget and disseminate to appropriate staff; create and maintain accurate G:drive folders, AmpliFund program folders, and Laserfiche folders for each executed award and ensure accuracy and completeness of all files; and update FWRI grants list as appropriate and ensure accuracy of listed information.
Ensure awards are in compliance with established administrative and financial policies, procedures, and sound business practices.
Oversee and assist with award management to ensure all reporting requirements and due dates are met; this includes programmatic and financial reporting; Invoice submission and payment; required extensions; appropriate spending and available appropriations; review budget tracking sheets and cost sheets are accurate and in line with budget and budget spending; assist with financial reporting packet submissions; and review all reimbursement requests for appropriateness and accuracy.
Monitor all phases of award close out processing to include completion requirements to close the award, deactivate the PID, remove from active grant list to deactivated list, all financial and programmatic requirements are met, all revenue is collected as appropriate, files are accurate and updated, etc. Ensure records are marked with appropriate retention/deactivation dates as appropriate and files moved to deactivation status and location.
Assist with development and implementation of grants management training for FWRI staff regarding Federal, State, and Agency regulations, policies, procedures, and processes.
Input grant information into the FGTS (Federal Grant Tracking System) and update as appropriate.
Maintain the grant management portion of the Research Approval Form (RAF) site, as appropriate.
Perform other related work as it relates to Oil Spill management in assisting the Grants Manager, Administrative Services Manager and Grant staff, as needed.
Participate in public outreach efforts, as appropriate.