OPS Financial Specialist - 31902040

State of Florida

2d • Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as a Financial Specialist in the Fiscal Operations Unit for the Bureau of Mitigation, responsible for all subgrant agreements and reimbursement payments for Mitigation’s grant programs. Duties include, but are not limited to:

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Requirements

• Knowledge of state and/or federal grant programs and subgrant administration procedures.
• Demonstrated ability to understand and apply rules, regulations, policies, and procedures.
• Demonstrated ability to manage financial program activities and accurately prepare financial reports.
• Demonstrated ability to enter and maintain data in applicable federal and state financial systems.
• Demonstrated ability to communicate effectively, verbally and in writing, to staff and provide technical assistance related to the development of subgrant agreements and reimbursement payment packages.
• Ability to work independently, as well as under close supervision in approach to job tasks and assignments.
• Demonstrated experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.
• Ability to manage multiple assignments and prioritize completion in an effective manner.
• A minimum of one year of experience in finance, accounting, or other related fields.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.

Responsibilities

• Ensure compliance with federal and state laws, rules, and regulations.
• Develop and monitor subgrant agreements for awarded projects for Mitigation grant programs.
• Review and process all financial documentation for subgrant reimbursement payments to ensure they are accurate and processed in a timely manner.
• Provide technical assistance to subrecipients as needed to complete the development of subgrant agreements and requests for reimbursement.
• Maintain project files and tracking of all assigned subgrant agreements and payments, including amendment and closeout documentation.
• Assist in quarterly financial and progress reporting to FEMA on all open HMA grants and projects.
• Maintain data entry in federal and state financial systems as needed.
• Perform disaster related duties as deemed appropriate and assist as needed in response and recovery activities associated with declared and non-declared disasters.
• Perform other duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees