Operations Support Manager

Marin Montessori School•Corte Madera, CA

About The Position

We are seeking an Operations Support Manager who enjoys helping a school run smoothly and supporting the people who make our work possible each day. This role plays a key part in coordinating daily staffing needs, ensuring consistent substitute coverage, and supporting compliance with licensing requirements and student-to-child ratios. The Operations Support Manager serves as a hiring manager for substitute staff, provides guidance and oversight to ensure quality support in classrooms, and maintains regular early-morning and evening communication to help operations run seamlessly. This position also offers administrative and front desk support and works closely with school leadership, including the Director of Admissions, to ensure a welcoming and well-supported school community. Additional responsibilities may be assigned as needed to meet the evolving needs of the school or department. This is an immediate hire. The position works a 12-month school calendar year. This is an exempt, full-time (30-hour/week) position; hours TBD. We offer a comprehensive benefits package, including paid time off, health and dental insurance, and a 403(b) retirement plan. This is an especially exciting time to join Marin Montessori School, a highly regarded Bay Area independent school accredited by both the Association Montessori Internationale (AMI) and the California Association of Independent Schools (CAIS). For over 60 years, we have served the families of Marin County, providing a rich and authentic Montessori education that nurtures the development of the whole child-intellectually, physically, socially, creatively, and emotionally. Located on a stunning waterfront campus, our children enjoy expansive indoor and outdoor learning experiences year-round. Our sunlit classrooms and vibrant outdoor environments foster curiosity and independence. We are a collaborative and joyful community of educators, students, families, and administrators, all aligned in our mission: to guide children in becoming independent, responsible, and compassionate individuals who think critically and understand their role in the world.

Requirements

Experience in operations, staffing coordination, or school administration preferred
Knowledge of licensing requirements and student-to-child ratios (or ability to learn quickly)
Strong organizational and problem-solving skills
Ability to manage time-sensitive situations calmly and efficiently
Excellent verbal and written communication skills
Ability to supervise staff and manage hiring processes
Flexibility to work early mornings, evenings, and occasional extended hours as needed

Responsibilities

Coordinate daily staffing schedules based on attendance, ensuring compliance with California labor laws and licensing ratios.
Manage substitute coverage, serve as the primary point of contact for staff absences, and ensure classroom, break, and after-school coverage.
Hire, onboard, train, and support substitute staff.
Maintain familiarity with teaching schedules and communicate daily staffing updates.
Lead the school calendaring process in collaboration with leadership to ensure accurate, timely communication.
Coordinate health and safety communications, monitor illness-related absences, and support responses to public health guidance.
Provide operational and administrative support, including occasional front desk coverage, carline oversight, and parking coordination.
Serve as a liaison to the Parent Association and support schoolwide events.
Support admissions outreach, ambassador coordination, events, and communication workflows.
Identify opportunities to improve operational efficiency.