Operations Support Analyst (6 Month Contract to Hire)

Plains All American•Houston, TX

3d•Hybrid

About The Position

Plains is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston, Texas. We’re on the lookout for passionate self‑starters who thrive in fast‑moving, collaborative, and innovative environments. This is a six-month contract position with the potential to convert to full-time employment. The Operations Support Analyst provides operational, analytical, and high‑level administrative support to the Operations organization and senior leadership. This role supports reporting, initiatives, executive coordination, and process improvement while proactively organizing workflows and promoting a culture of continuous improvement. The ideal candidate is highly organized, professional, analytical, and comfortable supporting senior executives in a fast‑paced environment.

Requirements

Personable, self‑managed team player who proactively identifies and meets departmental needs.
Strong multitasking, problem‑solving, and time‑management skills with the ability to manage high‑volume workloads.
Excellent organizational skills with strong attention to detail and flexibility to handle shifting priorities and deadlines.
Outstanding written and verbal communication skills, including proofreading, grammar, and editing accuracy.
Ability to perform under pressure and execute with a high degree of professionalism.
Comfortable interacting with all levels of the organization, including senior executives and external stakeholders.
High standard of personal integrity supported by open and honest communication.
Professional presence with credibility, punctuality, and discretion.
Proficient in Microsoft Office applications including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
Comfortable learning and using modern office technology, including video conferencing and audiovisual tools.
Bachelor’s degree strongly preferred or equivalent combination of education and experience.
Minimum of 5–10 years of experience in operations support, executive support, or administrative roles supporting senior leadership.
Available for a four and one schedule (Mon-Thurs in office, Friday remote).
Flexible schedule to support key Operations and corporate events.
Cleared criminal history (background), satisfactory reference checks, and compliance with company drug and alcohol policies.
Applicants must be authorized to work in the U.S.

Nice To Haves

Experience working with executive‑level or C‑suite leaders preferred.
Industry experience (e.g., Oil & Gas or corporate operations) preferred.

Responsibilities

Prepare weekly, monthly, and quarterly status reports, dashboards, and presentations for leadership review.
Serve as a point of contact for Operations initiatives, projects, and special assignments.
Assist in the preparation, proofreading, and editing of communication materials and leadership documents.
Provide advanced administrative and operational support to the department and senior Operations leaders as required.
Perform expert calendar management for complex and fast‑moving executive schedules.
Proactively coordinate logistics for internal and external meetings, including in‑person and virtual formats (Microsoft Teams)
Coordinate domestic and international travel arrangements for Operations leadership upon request.
Maintain and process expense reports and invoices accurately and on time.
Provide professional phone coverage and timely message coordination as needed.
Organize and facilitate meetings and events for groups ranging from 20 to 100 employees.
Demonstrate strong event planning and logistical coordination skills for leadership forums, town halls, and departmental meetings.
Support corporate events, demonstrating flexibility to assist with occasional early mornings or evenings.
Create, manage, and maintain the Operations department SharePoint site and electronic files.
Maintain organizational charts, directories, and floor plans to reflect current organizational changes.
Work independently on relatively complex administrative and operational tasks.
Proactively keep the team organized and promote a culture of continuous improvement across Operations.
Identify opportunities to improve processes, communication, and administrative efficiency.