Operations Specialist -Non Exempt Share

Overaa Construction • Richmond, CA

298d • $70,000 - $80,000

About The Position

Overaa Construction is a highly reputable, well-established Bay Area general contractor based in Richmond, CA since 1907. Overaa serves a wide range of commercial markets, including general building, education, life sciences, healthcare, seismic/tenant improvement, industrial, water infrastructure, and energy. We enjoy a strong company culture and thrive in design builds. In 2024, Overaa was proudly honored as a Top 10 best-place-to-work in the Bay Area. The Operations Specialist role is to provide administrative support to the Vice president Operations/General Superintendent and Safety Department. As a member of the operations team the Operations Specialist will work within a cooperative team environment to achieve projects completed on time, within budget in a professional manner.

Requirements

• Exhibits company core values.
• High level of professionalism.
• Ability to work collaboratively with others in a team environment.
• Consistent attention to detail and accuracy.
• Strong written, verbal and interpersonal communication skills.
• Takes initiative to understand all aspects of what needs to be done to complete an assignment.
• Self-starter.
• Learning attitude.
• Results oriented.
• Proficient in Internet and E-mail applications.
• Works well with numbers.
• Planning/Organization/Time Management.

Nice To Haves

• Strong skills in Microsoft Word/Excel/Project.
• Experience with Bluebeam/Adobe.
• Familiarity with Access Data Base/Any Safety Management Software.

Responsibilities

• Establish a crew loading/milestone schedule for each project and update this bi-weekly with information provided by the project team.
• Use this information along with weekly look ahead schedules to maintain and update the company manpower projections weekly.
• Call each project if original contract hours or Change order hours are not being updated, or bi-weekly information is not current.
• Update and distribute Staff availability report bi-weekly.
• Provide Administrative Support to the Chairman of the Superintendent Steering Committee: coordinate the ordering of breakfast for the meetings, attend monthly meeting, assisting with logistic of OCI trainings, and provide communication to the field from the Steering Committee via a monthly newsletter.
• Maintain the foreman/superintendent mail areas. Order forms and keep forms in stock.
• Write Site Specific Safety Plans.
• Price/Purchase field safety incentives and distribute to the field.
• Manage software related with safety such as Safe Site, Overaa Hub Safety Page, Click Safety, ISNET, etc.
• Assemble/Distribute safety startup packages for projects.
• Manage files related to incidents, Safety Alerts, Quarterly Updates, etc.
• Keep safety department files both physical and electronic current.
• Write meeting minutes from the safety team meeting.
• Create and distribute safety newsletter/flash to the field.
• Assist with Safety training (at Richmond Training Center) i.e. order lunch, make copies, build class roster, send reminders, post no-shows, input training records into database etc.
• Assist in coordination of special training, registration and payments/billings, accommodations and scheduling refresher training i.e., crane operator training and physicals, confined space rescue team, Hazwoper 40 hour, 30-hour OSHA etc.
• Print and handout ID cards, input vendor training, distribute project QR code related within AnchoRock.
• Administrative duties as directed by the General Superintendent.
• Maintain 300 log, 300A and Bureau of Labor Statistics Survey.
• Working with the dispatcher the Operations Specialist should become familiar with all aspects of dispatching craftsmen.
• Take phone calls from Superintendents and Craftsmen and return all calls that day.

Benefits

• Full-Time employment.
• Salary range of $70,000 USD - $80,000 USD.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Construction of Buildings