Operations Officer (Bilingual English/Spanish)

Galapagos Conservancy•Washington, DC

7d•$70,000 - $76,000

About The Position

The Operations Officer supports the Vice President of Operations to ensure that Galápagos Conservancy operates smoothly, efficiently, safely and in alignment with organizational values and strategic priorities. This role supports internal operations across human resources, grants implementation, financial management, legal compliance, organizational systems, administrative support and other critical organizational functions.

Requirements

5+ years of Human Resources experience
Bilingual English/Spanish required
Bachelor’s degree or higher
Background in organizational management, human resources, business administration, or related field.
Experience working with international teams required – Latin America/Ecuador strongly preferred.
Experience working in a remote environment/with remote teams
Strong interest in conservation

Responsibilities

Human Resources Support
Hiring & Onboarding
Work with VP and department heads to maintain Terms of Reference/Job Descriptions up-to-date and create new ones as needed
Assist with creation of job descriptions and posting of positions
Provide support for initial screening of candidates for open positions, ensuring implementation of
Facilitate set-up and purchase of equipment and software for new hires
Support the implementation of onboarding plans for new staff
Organizational Culture & Employee Engagement
Working with the Operations team as a whole, implement the annual staff retreat, including logistics and coordination of activities in conjunction with the Leadership Team
Document and facilitate the implementation of professional development plans for staff
Coordinate regular (minimally annually) review of Employee Handbook
Organizational Systems and Internal Operations
Coordinate the development and proper documentation of Standard Operating Procedures (SOPs).
Support core administrative and operational systems, including office operations, IT infrastructure, file management, data security protocols, and vendor relationships.
Grants Implementation
Work with Ecuador team to ensure the successful implementation of annual grants lifecycle (from selection process to close).
Support and ensure the use of grants database [SurveyMonkey Apply] for grants applications, reporting, and financial tracking.
Provide administrative support to grants-related staff as requested.
Compliance, Legal, and Risk Management
Ensure compliance with all organizational policies
Support state charitable registrations, insurance requirements, and organizational filings.
Facilitate the proper documentation of contracts and other legal documents of the organization.
Implement organizational risk policies and documentation.
Finance and Budget Coordination
Comply with and help ensure organizational compliance with finance policies
Provide additional support to the accounting function of the Operations team as needed.
Administrative Support
Provide general administrative support to the Operations team as assigned, including the preparation of needed reports.
Suggest improvements to streamline processes and reduce inefficiencies.