OPERATIONS OFFICER - ADMINISTRATIVE

DCS Corporation • Sterling Heights, MI

111d • Onsite

About The Position

The applicant shall provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. The applicant shall serve as the principal advisor and consultant to the organizational unit manager and other key managers on administrative and management directives. The applicant shall communicate with all levels of staff, operating officials, and support organizations; and shall provide document preparation, review, staffing, and archival services. The applicant shall analyze operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; recommend systems and procedures; and implement approved changes. The applicant shall resolve administrative problems by analyzing information, identifying alternatives, making recommendations, and communicating approved solutions.

Requirements

• U.S. Citizenship is required due to the sensitivity of customer related requirements.
• Ability to obtain security clearance.
• Minimum High School/GED plus 10 years of experience, an associate degree plus 4 years or a bachelor's degree plus 2 years is required.
• Bachelor's degree in an applicable field plus one full academic year of graduate education in the specialized field.
• Bachelor's degree in a specialized field plus 3 years of applicable experience.
• Bachelor's degree in any field with a minimum of 5 years of specialized experience.
• Specialized Degree Field: Project Management, Business Management/Administration or another related field.
• 5 cumulative years of work experience (within the last 8-year period) in planning, organizing, tracking, and reporting on projects supporting a program life-cycle management process.
• 2 years' experience supporting a Major Defense Acquisition Program (MDAP) valued in excess of $185 million (ACAT I or II) using DoD 5000 weapon systems acquisition processes.
• 3 years' experience utilizing Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.

Responsibilities

• Identify functional and cross-functional requirements to maintain continuity of work operations, documenting and communicating recommended actions to management.
• Identify irregularities and determine continuing needs to perform functional allocation and its interrelationships on required tasks.
• Recommend resources required for each task.
• Research, coordinate, and provide guidance on regulations, policies, directives, and procedures.
• Implement higher headquarters administrative and management directives and monitor to ensure compliance.
• Perform studies and special projects in a wide variety of management and program areas, applying federal, DOD, DA, and local policies and procedures and reporting requirements.
• Develop, execute, and track documents and intergovernmental agreements such as Memorandums of Understanding, Memorandums of Agreement, and Memorandums for Record.
• Coordinate, schedule, and adjust meetings, events, and travel for organization leaders, and synchronize organization events and operations as required with key stakeholders.
• Facilitate meetings and calls for senior organizational leaders and provide technical support such as preparation of documents, reports, presentations, etc.
• Prepare, review, and transmit agendas, briefings, minutes, and calendars.
• Plan, coordinate and participate in systems readiness reviews, touchpoint reviews, Industry Days, and other programmatic reviews and ensure minutes and actions are captured and actioned.
• Respond to taskers, interfacing with other functional experts to obtain information; gathering, compiling and analyzing relevant information from various sources; develop and draft strategy and language, coordinate concurrences and approvals, and submit response on a timely basis.
• Quality check organizational documentation and briefings (format, grammar, spelling, content, etc.) prior to submission to leadership, perform final reviews of taskers, and coordinate with Public Affairs.
• Provide subject matter expertise at organizational staff meetings and organize and oversee Integrated Product Teams.
• Package and present briefings, record actions, generate minutes and submit reports of activities.

What This Job Offers

• Job Type: Full-time
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: High school or GED