Operations Office Administrator
Trinity Solar•Coraopolis, PA
•Onsite
About The Position
Join our team as an Operations Office Administrator and play a key role in keeping projects on track and operations moving efficiently. This is a fast-paced, detail-driven role where you’ll support scheduling, documentation, and data tracking across multiple teams. If you thrive on organization, accuracy, and being the backbone of a busy operation, this is the role for you.
Requirements
- Experience in administration, operations, or project coordination
- Strong organizational and time management skills
- High attention to detail and data accuracy
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication and problem-solving skills
- Proficiency in Microsoft Office (especially Excel)
Nice To Haves
- Experience with CRM or tracking systems is a plus
Responsibilities
- Manage install schedules in coordination with subcontractors.
- Prepare job packets and required documentation.
- Maintain tracking spreadsheets and internal systems.
- Support invoice documentation and validation processes.
- Track permit status and ensure job readiness.
- Monitor completion of required documentation (as-builts, site capture, etc.).
- Build and adjust schedules to meet operational needs.
- Confirm job readiness and communicate updates to internal teams.
- Update dashboards and maintain accurate records.
- Provide data and administrative support to Project Managers and Subcontractor Managers.
- Schedule accuracy
- Job readiness and compliance
- Data integrity across systems
- Administrative efficiency and throughput
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
