Marcus & Millichap-posted 7 months ago
$85,000 - $95,000/Yr
Full-time • Mid Level
Palo Alto, CA
Management of Companies and Enterprises

The dynamic administrative support team in Marcus & Millichap's Palo Alto location seeks a new team member to lead our innovative, collaborative team. We're seeking a personable, professional individual who desires a professional office environment providing growth and challenge. Ideal candidates for this role are passionate about providing top client service, always looking for ways to improve themselves and their team, and making a difference in the office and the firm's overall success. The anticipated salary range for candidates who will work in Palo Alto, CA is $85,000 - $95,000/annual plus bonus. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type of experience within the industry, education, etc. Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states. This is a 100% on-site role in our Palo Alto office.

  • Provide office and compliance management and support to the Palo Alto office including Brokerage/Transactional, Human Resources/Staff, Local Management, Administrative, and Event Planning responsibilities
  • Prioritize and monitor workflow, solving issues and escalating to corporate departments when needed
  • Hire, train, develop, and manage staff
  • Aid in the provision of a ‘concierge' level of service to brokers
  • Be responsible for onboarding for all classifications of personnel including both employee and brokers and care for ongoing employee and broker experiences
  • Assist sales management in the preparation of reports, local sales contests, and other similar projects as needed
  • In alignment with sales management, be responsible for communicating and implementing intra‐office and inter‐office/department
  • Be responsible for facilities and logistics coordination for office needs - moves, remodels, reorgs, etc. including interfacing with Property Management
  • Plan and coordinate office events throughout the year, including the New Year's kickoff, broker recognition events, external and in-office social events (such as summer and holiday parties), and charitable events
  • Work collaboratively with offices and departments across the division and firmwide
  • 3+ years of experience in office and staff management
  • Experience‐based knowledge of compliance and HR functions
  • Strong MS Office skills - Excel/Word/Outlook/PowerPoint
  • Superior writing, editing and proofreading skills
  • Staff supervisory experience
  • Ability to multi‐task and accurately meet deadlines in a demanding environment
  • Budget, purchasing or similar cost‐efficient‐decision‐making skills
  • Preferred background: Real Estate ‐brokerage, legal, finance, property management
  • Event planning experience
  • Bachelor's degree or relevant professional education
  • Competitive salary with bonus potential
  • Professional development opportunities
  • Collaborative work environment
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