Operations Manager - Regenerative California

Multiplier•Monterey, CA

1d•$80,000

About The Position

Regenerative California (RC) is building a new kind of economy—one that restores food systems, strengthens communities, and grows prosperity over time. Our goal is bold: help California become a regenerative economy by 2035, starting with a flagship pilot in Monterey County. We operate at the intersection of systems change, implementation, and real-world outcomes. RC is currently focused on three core initiatives: Food Systems - Regenerate 68! Farm (regenerative organic agriculture + education + demonstration) Housing - Monterey Attainable Housing Initiative (missing-middle workforce housing solutions) Thriving Livelihoods - Future of Blue (working waterfront revitalization + marine ecosystem restoration + blue economy innovation) We are seeking an Operations Manager who thrives in a start-up environment and loves building behind-the-scenes systems that allow ambitious work to scale. You will help keep the organization running smoothly, support the CEO directly, and create the operational structure that enables RC’s projects and partnerships to succeed. This role is ideal for someone who is highly organized, calm under pressure, relationship-savvy, and energized by the challenge of building systems while the plane is in the air. The Operations Manager will oversee RC’s day-to-day operational functions and serve as the internal “hub” connecting the CEO, project leads, contractors, fiscal sponsor (Multiplier), and key external partners. You will be responsible for building and maintaining operational systems across scheduling, communication, project tracking, contractor coordination, stakeholder engagement logistics, finance and organizational administration. You will also provide high-level project management support to RC’s three core initiatives by helping track deliverables, manage workflows, and ensure alignment across the organization. The Operations Manager plays a critical role in keeping RC organized, responsive, and execution-ready.

Requirements

3+ years experience in operations, program management, executive support, or project coordination (nonprofit, social enterprise, government, consulting, or entrepreneurial setting).
Proven ability to build systems from scratch and improve existing workflows.
Strong project management skills: ability to track tasks, timelines, and deliverables across multiple workstreams.
Excellent written and verbal communication skills.
Strong organizational instincts, attention to detail, and follow-through.
Comfort managing scheduling and logistics across multiple stakeholders.
Ability to lead with professionalism, warmth, and clarity in a relationship-based organization.
Ability to work independently, anticipate needs, and solve problems proactively.

Responsibilities

Organizational Operations & Internal Systems: Manage RC’s internal operating rhythm, including weekly team meetings, monthly check-ins, and cross-project coordination. Manage organizational scheduling across the CEO Maintain a clean and functional operational system for tracking priorities, deadlines, and deliverables across the organization Organize and maintain RC’s file system, shared drive, templates, and operational documents. Ensure internal clarity across who is doing what, by when, and what decisions are needed from leadership. Success looks like: team members know priorities, meetings are productive, and deliverables don’t fall through cracks.
Project Coordination & Deliverable Tracking (Farm, Housing, Future of Blue): Support high-level coordination across RC’s three core initiatives by tracking workplans, deliverables, and upcoming milestones. Liaise regularly with the Farm Manager, Housing Sprint Lead(s), and Future of Blue leadership to ensure alignment with CEO priorities. Develop simple systems to track project progress, upcoming needs, and operational bottlenecks. Ensure project-related meetings have agendas, clear next steps, and follow-up notes. Success looks like: RC’s projects stay organized and coordinated even as timelines shift and new opportunities emerge.
CEO Support & Executive Coordination: Work side-by-side with the CEO to manage daily operations and prioritize key tasks. Coordinate the CEO’s calendar, including internal meetings, external stakeholder calls, partner engagement, funder meetings, and events. Prepare meeting agendas, briefing notes, and background context for priority calls. Capture action items and ensure follow-up occurs after key meetings. Success looks like: CEO time is protected, meetings are purposeful, and follow-through is consistent.
Contractor & Team Management: Serve as the operational point-person for RC’s contractor team (communications, fundraising support, project consultants, program staff, etc.). Coordinate weekly contractor check-ins and monthly coordination meetings. Track contractor scopes of work, deliverables, deadlines, and invoices. Create visibility across contractors so workstreams align and communication flows smoothly. Success looks like: contractors feel supported, deliverables are clear, and RC runs like a coordinated team.
Stakeholder Engagement: Support RC's stakeholder engagement per the direction of the CEO by coordinating outreach, scheduling meetings, and tracking relationship touchpoints. Help manage communications and logistics for communications activities Support planning and execution of convenings, forums, workshops, site visits, and public-facing events. Draft and send follow-up emails, meeting confirmations, and basic stakeholder communications on behalf of RC leadership. Success looks like: partners feel cared for, meetings happen efficiently, and RC is seen as organized and professional.
Fundraising Support & Relationship Tracking: Maintain and update RC’s CRM/contact database (funders, partners, donors, advisors, public officials). Track relationship touchpoints, meeting notes, follow-ups, and next steps. Support fundraising logistics such as scheduling donor calls, organizing briefing materials, managing event invites, and tracking funder deliverables. Assist with grant reporting timelines and document coordination as needed Success looks like: RC has clean records, strong follow-through, and organized fundraising operations.
Fiscal Sponsorship & Finance Operations (Multiplier): Serve as the primary liaison with Multiplier (fiscal sponsor) for operational coordination. Track invoices, contractor payments, reimbursements, and monthly expense reconciliation. Support CEO in maintaining budget visibility and tracking organizational expenses. Assist in compiling basic financial reports and operational summaries for leadership. Success looks like: reimbursements are timely, invoices don’t pile up, and leadership has clear financial visibility.