Operations Manager

Sinai Akiba Academy•Los Angeles, CA

31d•$105,000 - $125,000

About The Position

The Operations Manager plays a vital role in the Business and Operations Department, supporting the daily and strategic operations of Sinai Akiba Academy’s programs and campus needs. The Operations Manager (OM) provides leadership and actively participates in all aspects of the School’s strategic planning and operations and plays a critical role in ensuring the smooth, safe, and efficient daily functioning of the School. The OM works collaboratively with school leadership, and Staffulty, to align operational priorities with the academic calendar and the evolving needs of the school community. The OM embraces a forward-thinking mindset and commits to the long-term sustainability of the School. Responsibilities include ensuring seamless daily operational functioning of the School, regulatory compliance, vendor coordination, and the supervision of key personnel. The OM demonstrates hands-on expertise and a systems-level view, ensuring that all campus operations reflect the School’s commitment to safety, efficiency and excellence. This exempt, full-time role reports directly to the Sinai Akiba Academy Chief Financial and Operations Officer (CFOO). In collaboration with CFOO, the OM will develop a high-performing team to support the expansion and goals of the Operations Department. Sinai Akiba Academy is a preeminent private Jewish day school in Los Angeles, serving students in Early Childhood through Grade 8. Sinai Akiba Academy is undergirded by our school mission to engage students in the joy and discipline of learning, and nurture a community of ethical, critical thinkers who, shaped by our evolving Jewish tradition, walk through the world with confidence and humility. Our core values of Kehillah Kedoshah (Sacred Community); Talmud Torah (Academic Excellence); Derech Eretz (Kindness, Empathy, & Respect); Tzedek, Tzedek Tirdof (Ethical Responsibility); Avodat Halev (Soulful Intention), and Ahavat Yisrael (Love for Israel) serve as a commitment with the students, families and community members that we serve to energize the present, explore the past, and embrace the future. OM demonstrates pride in and a commitment to Sinai Akiba Academy, ensuring that the campus is a reflection of the School's excellence, seamlessly aligning operational performance with the delivery of its Core Values and mission.

Requirements

Bachelor’s degree with at least 5 years of work experience
Experience with a similar role within a school environment is preferred
Superior interpersonal, communication, writing, and organizational skills with a particular ability to multitask and prioritize work
Proficiency in basic data management systems and computer applications (e.g., Blackbaud, MicroSoft 365 and Google Workspace, Canva, Jotform); willingness and ability to learn additional applications as needed.
Accuracy and attention to detail in maintaining data integrity
Ability to handle sensitive and confidential matters with appropriate discretion
Strategic thinker and problem solver
Team player who understands urgency
Availability to work beyond typical school hours before and after the school day

Nice To Haves

Experience with a similar role within a school environment is preferred

Responsibilities

Lead and supervise operational staff to promote a culture of service, accountability, and collaboration
Collaborate with the Sinai Temple Facilities Team to ensure the efficient, timely and thorough execution maintenance and facility need to meet the School’s priorities
Standardize and improve operational workflows, documentation, and cross-department coordination
Develop and maintain an up-to-date, accurate and comprehensive Operations Calendar
Ensure proper insurance coverage from all partnering vendors are procured
Work in close partnership with the Head of School and CFOO to envision and advance a campus environment that aligns with the School’s mission and future goals
Work with CFOO to develop and manage the facilities and operations budget, ensuring cost-effective resource allocation
Serve as the primary liaison for communication regarding campus security, safety, and emergency preparedness with all appropriate stakeholders
Serve as the on-site contact for event organizers during the evening, addressing any last-minute requests or issues in coordination with the Maintenance Team
Oversee proper waste disposal and storage organization following guidelines set by the CFOO
Monitor vendor performance, providing feedback and support as needed to ensure high standards of service
Manage the relationship with the external custodian team as it relates to specific school needs
Conduct regular inspections of the SAA campus to identify and address any maintenance or safety needs
Evaluate bid proposals and negotiate contracts within approved guidelines by CFOO
Ensure school facilities, maintenance and set-ups are ready for daily and after-school activities (including special events after regular school hours)
Monitor and ensure the cleanliness, organization, preparedness and general aesthetics of the campus on a daily basis
Serves as the primary communicator for all stakeholders regarding campus and operational needs and updates
Partner with all divisions to organize and execute summer transition projects including: beginning-of-the-year projects, parking space assignments and sticker distribution, ordering and distributing supplies, keys, nameplates, labels, furniture inventory, and classroom set-up for the new school year
Manage field trip transportation, notifications, Trip Liability Release forms, and insurance verifications
Maintain and update the event and facilities management system to ensure seamless planning and execution of all school operational matters throughout the year
Ensure a fair, transparent, and competitive bid process for facilities projects by preparing clear scopes of work, obtaining multiple bids when appropriate, and selecting vendors based on cost, quality, and alignment with school values
In collaboration with CFOO and Head of School, oversee construction, renovation, and capital improvement projects
Manage relationships with external contractors and vendors to ensure timely, high-quality service
In collaboration with the Sinai Temple Facilities Team ensure accurate and timely completion of inspections, permits, warranties, and safety certifications
Ensure daily cleaning tasks for the evening custodial team are performed to maintain the cleanliness and sanitation of SAA classrooms, restrooms, common areas, and administrative offices
Oversee the restocking of cleaning supplies and report inventory needs to the Sinai Temple Facilities and Operations Teams for timely replenishment
In collaboration with Director of Health & Safety, manage the operational needs of campus safety policies, emergency preparedness, and drills
Assess and mitigate operational risks, ensuring that systems and policies meet regulatory standards
Ensure compliance with school health, safety, and sanitation protocols during operations, reporting any concerns or issues to the CFOO, Director of Health & Safety, Director of Human Resources and/or the Sinai Temple Facilities and Operations Team (as appropriate)
Collaborate with the Director of Human Resources and Director of Health & Safety on the Workplace Violence and Injury and Illness Prevention Plans
Learn, use, and apply technology as required by the School to enhance communication, productivity and engage with colleagues. Technology includes but is not limited to JagNet (school’s intranet), Google Workspace, Microsoft Suite, Paylocity, and any other school-approved software.
Perform additional tasks, special projects, and other duties as assigned by CFOO, and/or Head of School, in support of the school’s mission