Operations Management Assistant
About The Position
We are seeking a highly organized and proactive Night Operations Management Assistant to support our day and night shift operations team. This role is instrumental in ensuring operational continuity through administrative support, shipping coordination, reporting, and workforce documentation. The ideal candidate has strong attention to detail, enjoys working behind the scenes to keep operations running smoothly, and thrives in a fast-paced, night shift environment. Benefits for Harbor Team Members include paid vacation, sick, personal and holidays, medical, dental, vision, and life insurance, 401(k) retirement plan with a generous employer match and Employee Assistance Program. Shift: Monday – Thursday 3pm – 11:30pm, with the potential for additional overtime, and Friday shift support as needed. Starting Pay Rate: $26.00 per hour to $30.00 per hour
Requirements
- 2+ years of administrative or operations support experience in a warehouse or logistics environment
- Working knowledge of warehouse or distribution systems preferred (e.g., WMS, AS400)
- Proficient in Microsoft Office Suite (Excel, Outlook, Word)
- Ability to work independently with minimal supervision during overnight hours
- Strong organizational, communication, and time-management skills
- Must be detail-oriented and able to manage multiple tasks simultaneously
- Flexibility to work weekends, holidays, and overtime as needed.
- Must be a team player with a positive attitude and strong work ethic.
Nice To Haves
- Familiar with Alaska shipping or foodservice distribution a plus
Responsibilities
- Shipping and Documentation Support:
- Prepare, review, and track Marine and Alaska routing and bills of lading preparation.
- Ensure accuracy of shipping documents and timely submission to carriers and internal teams.
- Cube and release delivery routes utilizing web application
- Administrative Support
- Prepare receiving documents for inbound loads
- Compile, record, and distribute various reports and established intervals
- Operations Reporting and Data Entry
- Support preparation and distribution of nightly productivity and labor reports.
- Prepare accuracy reporting and follow up with team members
- Track team and department KPIs for internal reviews and continuous improvement
- Attendance and Record Management
- Maintain attendance reporting and documentation for warehouse personnel
- Escalate attendance discrepancies and trends to the night operations leadership
- Onboarding and Training Records
- Organize and manage onboarding paperwork and training logs for new hires.
- Support documentation management for interviewing process
- Coordinating with training leads and Workplace Safety Supervisor to ensure compliance with company learning plans
- General Support
- Assist with communication handoffs between night and day shift
- Support dayshift leadership at the end of shift, and night shift leadership at the start of shift
- Provide backup support for other admin roles or special projects as needed
- All other duties as assigned
Benefits
- paid vacation
- sick
- personal and holidays
- medical
- dental
- vision
- life insurance
- 401(k) retirement plan with a generous employer match
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
251-500 employees
