Operations Inventory Coordinator

$40,498 - $79,206/Yr

UnitedHealth Group - Latham, NY

Full-time - Entry Level

Onsite - Latham, NY

Insurance Carriers and Related Activities

About the position

The Operations and Inventory Coordinator is responsible for overseeing the administrative functions and inventory management within the office to ensure efficient business operations. This role involves managing front office activities, maintaining supply inventories, coordinating with vendors, and supporting local market leadership teams.

Responsibilities

• Manages front office by greeting visitors, accepting deliveries, and coordinating with vendors necessary for office operations
• Responds to general inquiries in the form of incoming calls, faxes, and in-person drop ins
• Responsible for opening and closing the office, locking and unlocking doors, and maintaining tidy waiting and common areas
• Maintains supply inventories and follows established processes and procedures for ordering, storage, and auditing of both general office and medical supplies, which includes medications, vaccines, and sterile medical equipment
• Ensures invoices from vendors are submitted for payment in a timely manner
• Packages and mails supplies and documents to remote employees
• Completes quarterly medication box audits, following procedures and processes established by the national pharmacy leadership team
• Enters updates to provider on-call schedule into scheduling system, including managing schedule changes throughout the month
• Schedules local meetings as requested by local market leadership team and manages calendar and agenda for all recurring market team meetings
• Maintains market-specific email distribution lists
• Serves as key liaison for all facilities issues and interactions with building management
• Coordinates travel planning for members of the local market leadership team
• Organizes annual events for local employees including catering and/or facility reservations
• Completes company-provided respiratory FIT testing certification and performs annual respiratory FIT testing for patient-facing employees
• Supports market teams by scanning physical documents to be uploaded into patient charts

Requirements

• High school diploma or equivalent
• 2+ years of professional experience in office management (medical setting preferred)
• Proven critical thinking skills and flexibility
• Demonstrated ability to work independently, with minimal direct oversight
• Proven excellent organizational skills and strong attention to detail
• Proven knowledge of MS Office products, especially Outlook and Teams
• Demonstrated ability to operate printer, fax, and copier machines
• Ability to work Monday to Friday from 8:30am to 5:00pm local time, on site within the area of Albany, NY

Benefits

• Comprehensive benefits package
• Incentive and recognition programs
• Equity stock purchase
• 401k contribution