Operations Director - Student Affairs

University of Wisconsin Stout • Whitewater, WI

7d • $84,000 - $95,000

About The Position

This position serves as a senior advisor for Student Affairs, the comprehensive student services organization at the University of Wisconsin-Whitewater and represents leadership as needed. Coordinates administrative, operational, and financial administration of relevant units on behalf of divisional or executive leadership. Provides Divisional project management and management of strategic initiatives.

Requirements

• Bachelor's degree in business or related field OR Bachelor's degree (any discipline) with a master’s degree in business, higher education, public administration, or related field
• A minimum of five years of progressively responsible leadership and administrative experience in budget management
• Demonstrated leadership and management experience
• Supervisory experience

Nice To Haves

• Exceptional written and verbal communication skills
• Excellent interpersonal skills including a commitment to collaboration and teamwork
• Proficiency in various software tools for financial management and budgeting

Responsibilities

• Provides strategic planning and leadership for budget, financials, five-year plans (multi-year plans), projects, facilities and human resources administration for the Division of Student Affairs.
• Serves as advisor to the Vice Chancellor for Student Affairs and Division of Student Affairs, providing advice and communication on personnel, financial, and facilities resource allocations, operational issues, and resource planning at the divisional level.
• Lead the Division of Student Affairs regarding the annual budget process, in tandem with the Student Affairs Executive Staff Assistant.
• Liaison with the Budget Office and departments to develop the annual division budget schedule and review processes.
• Works with Student Affairs units and departments to recommend, develop, and implement budgets.
• Serves on, provides leadership, and/or represents Student Affairs on a variety of University or Student Affairs general, personnel, budget, and fees-related committees, task forces, and work groups.
• Provides guidance and oversight of human resources matters related to budget, financials, and policy.
• Serve as the Divisional Advisor Designee for the Allocable & Non-Allocable student fee process.
• Work with division units to identify new revenue streams.
• Provides oversight for Student Affairs budgets and financials, including departmental budgets, grants, and foundation funds, in accordance with State statutes & University policies.
• Provides financial analysis to the Vice Chancellor, Cabinet, unit leaders, directors, and others as needed.
• As permitted, attend regular Administrative Affairs meetings to provide a Student Affairs perspective and share information from those meetings with Student Affairs Leadership.
• Serve as the Student Affairs Liaison to ITS
• Coordinates the preparation and development of the annual operating budget for the Student Affairs office and assists the division’s departments with their annual budgets, in tandem with the Student Affairs Executive Staff Assistant.
• Monitor Student Affairs budgets and discuss areas of concerns with appropriate leadership.
• Works with divisional staff on budget and project planning and development.
• Coordinates Budget Review Meetings with departments and provides guidance/training as needed.
• Leads discussions and works directly with Directors and staff to ensure sound financial, operational, facilities and HR processes are developed and are properly vetted prior to submission.
• Oversee development and implementation of financial and human resources training programs, as needed.
• Provides guidance to University departments and serves as primary Student Affairs designee to the Non-Allocable student fee process and collaborates with Student Activities & Involvement to educate student organizations on the Allocable student fee process, in tandem with the Student Affairs Executive Staff Assistant.
• Coordinates the development and implementation of the annual Segregated Fee timeline, process, meetings, training, FTE count, and other related tasks.
• Provides guidance and advice to SUFAC and NALT student leaders.
• Provides oversight to departments who request segregated fees assisting with revenue projections, allocation proposals, and evaluation of reserves.
• For departments at risk, provides oversight might be needed.
• Provides insights/guidance on fee proposals that are new on campus or require approval by the Board of Regents.
• Liaison with appropriate UW - Whitewater Administrative Affairs, ITS, Universities of Wisconsin, and Department of Administration staff related to capital planning for Student Affairs projects or other campus projects as needed.
• Serve as the point person for capital projects for the division.
• Assist departments with bonds and its financial impact to budget/fees.
• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• Coordinates daily staff activities and work for divisional or executive leadership
• Manages projects and strategic initiatives on behalf of divisional or executive leadership
• Coordinates across all functions including administrative, operational, financial, curriculum, academic, and student services of administrative units on behalf of divisional or executive leadership
• Manages internal communications and oversees the development of communication strategies and applications
• Serves as an insightful senior advisor to divisional or executive leadership and represents leadership with integrity as needed in all divisional matters.
• Serves as a liaison to internal constituent and governance groups

Benefits

• UW System employees receive an excellent benefit package.
• To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 5,001-10,000 employees