Operations Coordinator

Dusty Robotics-posted 3 months ago
Full-time • Entry Level
Mountain View, CA
51-100 employees
Machinery Manufacturing
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We're looking for a highly organized, proactive, and resourceful Operations Coordinator to join our fast-growing startup, Dusty Robotics. In this role, you'll provide high-impact onsite support to our C-level leaders while also keeping our office operations running smoothly. You'll be at the heart of our leadership team and company culture - anticipating needs, solving problems before they arise, and helping things run like clockwork. This is a great opportunity for someone who thrives in ambiguity, loves wearing multiple hats, and brings positive energy to every task - big or small.

  • Provide on-site support to at least five C-level leaders, owning calendar management, travel booking, and meeting logistics with speed and precision.
  • Coordinate complex, cross-functional meetings and leadership off-sites - managing invites, agendas, and follow-ups.
  • Prepare internal docs, decks, and briefs to keep execs organized and aligned across company priorities.
  • Act as a liaison between execs and internal/external stakeholders, handling communication with professionalism and discretion.
  • Manage expense reports, reimbursements, and vendor payments.
  • Support key hiring and onboarding efforts for exec team hires and their departments.
  • Anticipate needs - you'll be their right hand, keeping things from falling through the cracks.
  • Keep our Mountain View office running smoothly - manage supplies, equipment, mail, vendors, and overall space vibe.
  • Plan occasional team events and celebrations (onsite and virtual), partnering with HR/Operations to bring culture to life.
  • Own office communications and logistics (e.g. closures, visitors, IT needs, last-minute scheduling shifts).
  • Be the go-to person for office-related questions - from 'Where's the HDMI cable?' to 'Who do I contact for building access?'
  • Assist and support HR/ Recruiting with coordination, scheduling and setting up onsite interviews as well as new hire setup and workspace readiness in partnership with IT and Ops.
  • Help drive office-related projects like space planning, swag orders, or refresh initiatives.
  • 3+ years of executive assistant and/or administrative support experience.
  • 2+ years of office or operations management experience in a fast-paced environment.
  • A natural problem-solver with strong prioritization and time management skills.
  • Skilled at juggling multiple stakeholders, personalities, and shifting priorities without dropping balls.
  • Tech-savvy and quick to learn tools like Google Workspace, Slack, Zoom, and our ATS/HRIS platforms.
  • Discreet, trustworthy, and comfortable handling sensitive information.
  • Not afraid to roll up your sleeves and tackle whatever needs doing - big or small.
  • A great communicator who brings clarity, calm, and a sense of humor to everything you do.
  • Strong organizational and multitasking skills-you thrive on keeping things moving.
  • Excellent written and verbal communication.
  • Valid driver's license.
  • Unlimited vacation policy
  • 401k with employer match
  • Reasonable work hours
  • Flexible schedules
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