Operations Coordinator

AERO OPERATING LLC•Franklin Park, IL

149d

About The Position

Operations Coordinator Responsibilities Assist in the onboarding processing of all new applicants and returning employees. Coordinate with seasonal and full-time hires for all airfield access requirements. Ensure all qualified Operators are entered into T-Sheets, ADP and Everbridge group communication system. Become familiar with the machine capabilities, operator duties, operations protocols and procedures to assist management during a storm. Assist General Manager in coordinating pre-season operator training. Work with team to successfully close and certify each storm in a timely manner. Assist with fuel dispatch to ensure check in/out from fuel terminals. Manage Storm Forms to help track hours worked for accurate payroll & record-keeping. Work closely with the Operations teams to ensure departmental compliance. Coordinate catering during storms. Performs other duties, as assigned. Operations Coordinator Requirements Must be available to work as snow is forecasted. This may include working on weekends holidays and overnight. 1 - 2 Years office administration experience Aviation experience preferred. Payroll experience preferred. Proficient with the Microsoft Office Suite—Outlook, Word, PowerPoint, Excel and Teams Problem solving and decision making across all areas daily. High level of accuracy is required, with attention to detail. Ability to work independently and multi-task with accuracy in our fast-paced work environment.

Requirements

Must be available to work as snow is forecasted. This may include working on weekends holidays and overnight.
1 - 2 Years office administration experience
Proficient with the Microsoft Office Suite—Outlook, Word, PowerPoint, Excel and Teams
Problem solving and decision making across all areas daily.
High level of accuracy is required, with attention to detail.
Ability to work independently and multi-task with accuracy in our fast-paced work environment.

Nice To Haves

Aviation experience preferred.
Payroll experience preferred.

Responsibilities

Assist in the onboarding processing of all new applicants and returning employees.
Coordinate with seasonal and full-time hires for all airfield access requirements.
Ensure all qualified Operators are entered into T-Sheets, ADP and Everbridge group communication system.
Become familiar with the machine capabilities, operator duties, operations protocols and procedures to assist management during a storm.
Assist General Manager in coordinating pre-season operator training.
Work with team to successfully close and certify each storm in a timely manner.
Assist with fuel dispatch to ensure check in/out from fuel terminals.
Manage Storm Forms to help track hours worked for accurate payroll & record-keeping.
Work closely with the Operations teams to ensure departmental compliance.
Coordinate catering during storms.
Performs other duties, as assigned.