Operations Coordinator (Early Childhood Education)

Educare of Omaha Inc.•Omaha, NE

1d•$24•Onsite

About The Position

The Operations Coordinator serves as a member of the Educare of Omaha, Inc. leadership team and is responsible for coordination of school operations to include communicating with parents, overseeing non-instructional student activities, facilitating student enrollment, scheduling staff, more complex data entry, and assisting with eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks.

Requirements

Bachelor’s Degree in Education, Business, Human Resources or related field required. Educational degree in teaching or administration preferred.
Three to five years of experience in business management or educational management preferred.
Experience with MS Word, Excel, and willingness to learn other software programs.
Must be able to pass a background check that meets compliance standards.

Responsibilities

Assist in preparation and review of monitoring reports as identified by the School Director.
Ensure process of completing all necessary paperwork regarding CACFP forms according to NDE standards in a timely manner.
Coordinate all School-based events.
Coordinate the inclusion of program volunteers and practicum students.
Ensure playground checklists are completed and monitored and work orders are submitted as needed.
Ensure handwashing temperature is between 100-120 degrees.
Schedule staff and coordinate classroom coverage as necessary.
Create and maintain an internal work order ticket and submit to building engineer.
Ensure emergency procedures, emergency location/phone number and evacuation routes are posted in each room and fire extinguishers are current.
Schedule and document fire, tornado, and intruder drills.
Maintain and submit diaper bank spread sheet by due date each month.
Responsible for covering the front desk in the absence of the Administrative Assistant.
Completes all assigned internal monitoring.
Ensure data is entered into Child Plus database and create reports as needed.
Monitor developmental screenings are completed and recorded in child plus for all children (DECA, ASQ).
Check points of service daily and attendance weekly for missing attendance codes and ensure correct code is entered if missing.
Enter data for home visits and parent staff conferences, and other items needed for monitoring.
Ensure TSG is updated for participant and staff changes.
Ensure classroom inventory is completed and entered in Child Plus.
Ensure proper billing codes are set up and adjusted as needed to process parent billing.
Track, receive and post parent fee payments in Child Plus.
Ensure in-kind is collected and entered into Child Plus.
Update and send rosters to UNMC (MMI) monthly.
Ensure data is updated on the Sixpence website.
Maintain E-DECA database.