Operations Coordinator

UO HR Website•Eugene, OR

1d•$19 - $29

About The Position

The Operations Coordinator is the primary support position for all operational and logistical processes within the assigned Academic Support Unit (ASU) and assists the Operations Manager in administrative tasks and special projects, developing an in-depth knowledge and expertise to consistently coordinate and administer department operations and special projects in assigned areas. This position assists faculty with the planning and organizing of faculty seminars, Job talks, Colloquia, and other public-facing, research or celebratory events, and will book rooms, catering, and vendors as needed. In addition, the coordinator will manage paperwork and work with accounts payable to set up vendor payments. The Operations Coordinator will act as liaison with the Northwest Indian Language Institute (NILI) by managing budgets and assisting with purchases and attend weekly meetings to check in on processes and assist with any support. This position will also act as Project Manager for the NILI Summer Institute. The coordinator reports directly to the Operations Manager and works on the Academic team within the ASU.

Requirements

Two (2) years of clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate's degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Ability to work effectively both independently and as a member of a team.
Ability to manage multiple priorities, solve problems, and stay organized, with keen attention to detail.
Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with tact and diplomacy.
Ability to understand and follow guidelines, policies, and procedures.
Skilled in Microsoft Office, Word, Excel, PowerPoint, and Outlook; ability to learn other specialized software.
Demonstrated ability and/or commitment to working with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.
Ability to work effectively under the pressure of deadlines and competing demands.
Adaptability in an environment of change.

Nice To Haves

Experience working in higher education.
Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.

Responsibilities

Assists faculty with the planning and organizing of faculty seminars, Job talks, Colloquia, and other public-facing, research or celebratory events, and will book rooms, catering, and vendors as needed.
Manage paperwork and work with accounts payable to set up vendor payments.
Act as liaison with the Northwest Indian Language Institute (NILI) by managing budgets and assisting with purchases and attend weekly meetings to check in on processes and assist with any support.
Act as Project Manager for the NILI Summer Institute.