Operations Coordinator, UNLV Senior Vice Provost [R0149655]

University of Nevada, Las Vegas•Las Vegas, NV

30d

About The Position

Reporting to the Senior Vice Provost for Academic Affairs (Senior Vice Provost), the Operations Coordinator provides executive operational support and management of the office and the executive operations of the Office of the Senior Vice Provost for Academic Affairs (Office) in support of the multiple large academic service and student support units reporting to the Senior Vice Provost. The Coordinator is responsible for managing the Office and orchestrating the demanding day-to-day operational demands of the university executive. The Coordinator exercises independent judgment, initiative and discernment to deliver effective, productive, and timely coordination of business operational needs of the Senior Vice Provost, including managing communications, scheduling, executive meeting preparations, event and conference design, organization and execution activities, information management, and myriad and varying administrative operations. This position requires analytical and critical thinking to evaluate, coordinate, and problem-solve situations, events, interpersonal matters, and projects to ensure the smooth, efficient and professional functioning of the Office. The Coordinator must reflect UNLV values and be collegial and responsive, a discerning and skilled communicator, be detailed and organized, effective at multitasking calmly, prioritizing strategically, accomplish tasks and goals efficiently and effectively, and possess a growth mindset. The Coordinator ensures smooth, efficient, and effective Office operations, provides accurate and timely information, manages deadlines, and delivers outstanding customer service to campus colleagues, prospective and current students and their families, alumni, community partners, donors, sponsors, vendor partners, employers, NSHE, and other community agencies with whom we engage.

Requirements

Bachelor's degree from an accredited college or university
3 to 5 years of experience, to include direct experience working in a high-level and/or executive level office setting collaborating with organization personnel to manage projects, resources, and / or initiatives in order to meet organizational objectives.
Must be able to drive and maintain a valid Nevada driver license
Must be able to pass a background check.
Credentials must be obtained prior to the employment start date.

Nice To Haves

Direct experience in a higher education setting is preferred.
Direct experience with higher education, educational outreach, or similar projects is preferred.
Other training in management/leadership and business writing is preferred.
Administrative experience with Workday and /or Archibus is preferred.

Responsibilities

managing communications
scheduling
executive meeting preparations
event and conference design
organization and execution activities
information management
administrative operations
evaluate, coordinate, and problem-solve situations, events, interpersonal matters, and projects
ensures smooth, efficient, and effective Office operations
provides accurate and timely information
manages deadlines
delivers outstanding customer service