Operations Coordinator III

The Mentholatum Company•Orchard Park, NY

About The Position

BASIC PURPOSE To provide accurate, efficient, and professional coordination and support to the Operations and Logistics Departments. Primary job tasks include new SKU set-up and revision in Microsoft Dynamics (D365) with general purchasing, and operations/logistics support. Tactical execution for non-inventory procurement (Maintenance, Repair, and Operational supplies), converting business unit purchase requisitions to approved purchase orders, administering associated non-inventory documents and sub-tasks. Provide short term back-up coverage in the case of absence/vacation for Operations, Document Control, and Copy Control. Additional support and assistance as requested. POSITION RESPONSIBILITIES SKU Activity (New and Revision Updates) Process, track, and archive New SKU Sheets, review for completeness and accuracy, issue new Item Codes, update of SKU Log Microsoft Dynamics (D365) entry and update, item codes and Bills of Material and Routings, including PCCNs, NARFs, Engineering Change Orders, and maintain JSOX compliance via D365 electronic workflow documentation. Purchasing and Logistics Support PO administration on D365, completion of electronic workflow (confirmation), send PO (pdf file) to suppliers Vendor contact for documentation (Certificate of Compliance, Safety Data Sheet, etc.) MQI (Material Quality Investigation) administration and tracking, as necessary Non-Inventory Purchasing Support (Maintenance, Repair, and Operational supplies) Process Purchase Requisitions and non-inventory Purchase Orders through D365 electronic workflow Administer all associated activity, including quotes, approvals, requests, invoices, and receipts Verify for accuracy and completeness, including vendor information, pricing, quantities, descriptions, and financial coding Back-Up coverage for the following functions; Production Documents Maintain current and accurate master Packaging Record database by creating new and revising existing Packaging Records to ensure that required information is available for scheduled production orders. Copy Coordination Generate / revise packaging specifications in SinglePoint Coordinate development and routing of copy to meet schedules using the Manage Artworks platform. Production Planning Support Create production orders in D365 as input to the Orchard Park Production Schedule Enter/revise demand forecast data in D365 supporting Master Planning and long-term capacity/manpower planning DIMENSIONS Effective teamwork, communication, and organizational skills. Familiar with standard concepts, practices, and procedures. A moderate level of independent judgement, decision-making, and application of problem-solving skills is expected. Work independently under general supervision, with a certain degree of creativity and urgency. Flexibility to perform a variety of tasks. Ability to meet weekly deadlines and time constraints associated with Logistics and Operations. QUALIFICATIONS AND OTHER INFORMATION A.A.S. – Business or appropriate degree preferred. High school graduate plus five years experience in a manufacturing environment. PC proficiency required, fully knowledgeable and competent with MS Office applications (Outlook, Word, Excel, PowerPoint) and computerized ERP systems such as Microsoft Dynamics or SAP. Proficient and knowledgeable with file sharing and document control practices. The position description is subject to change without notice or approval to incumbent

Requirements

Effective teamwork, communication, and organizational skills.
Familiar with standard concepts, practices, and procedures.
A moderate level of independent judgement, decision-making, and application of problem-solving skills is expected.
Work independently under general supervision, with a certain degree of creativity and urgency.
Flexibility to perform a variety of tasks.
Ability to meet weekly deadlines and time constraints associated with Logistics and Operations.
High school graduate plus five years experience in a manufacturing environment.
PC proficiency required, fully knowledgeable and competent with MS Office applications (Outlook, Word, Excel, PowerPoint) and computerized ERP systems such as Microsoft Dynamics or SAP.
Proficient and knowledgeable with file sharing and document control practices.

Nice To Haves

A.A.S. – Business or appropriate degree preferred.

Responsibilities

Process, track, and archive New SKU Sheets, review for completeness and accuracy, issue new Item Codes, update of SKU Log
Microsoft Dynamics (D365) entry and update, item codes and Bills of Material and Routings, including PCCNs, NARFs, Engineering Change Orders, and maintain JSOX compliance via D365 electronic workflow documentation
PO administration on D365, completion of electronic workflow (confirmation), send PO (pdf file) to suppliers
Vendor contact for documentation (Certificate of Compliance, Safety Data Sheet, etc.)
MQI (Material Quality Investigation) administration and tracking, as necessary
Process Purchase Requisitions and non-inventory Purchase Orders through D365 electronic workflow
Administer all associated activity, including quotes, approvals, requests, invoices, and receipts
Verify for accuracy and completeness, including vendor information, pricing, quantities, descriptions, and financial coding
Maintain current and accurate master Packaging Record database by creating new and revising existing Packaging Records to ensure that required information is available for scheduled production orders.
Generate / revise packaging specifications in SinglePoint
Coordinate development and routing of copy to meet schedules using the Manage Artworks platform.
Create production orders in D365 as input to the Orchard Park Production Schedule
Enter/revise demand forecast data in D365 supporting Master Planning and long-term capacity/manpower planning