Operations Coordinator III

Ihrcorporated•Atlanta, GA

34d

About The Position

IHRC Inc. seeks a dedicated and experienced Operations Coordinator III to support our clients at Centers for Disease Control and Prevention (CDC)/Coronavirus and Other Respiratory Viruses Division (CORVD). CORVD’s mission is to provide the health of people by preventing illness, disability and death from respiratory viruses through public health science and practice in the United States and globally. This position is needed for accomplishing CORVD’s mission. Maintain Division/Branch leadership calendar and adjust meeting schedules, and email distribution list. Distribute vacancy announcements, meeting announcements, and other broad Division-wide e-mails at the guidance of Division leadership. Assist with the development of various recruitment packages. Prepare complex personnel documents for various incoming international fellows, research fellows, and visitors. Input data into spreadsheets, CDC Systems, and databases to coordinate personnel or procurement actions. Maintain automated tracking to include program-specific data to track. Examples are a) suspense on items such as trips, conferences, accounting information, costs, vouchers, passports, estimates of future travel, etc. b) suspense on items such as grants, cooperative agreements, project milestones, progress reports, and funding accomplishments. c) required monthly, annual, and as needed administrative reports, and update these reports as needed. Provide guidance and aid in the planning, review, and reporting of CDC data/statistical results of program project studies by performing a basic analysis of the availability, interrelationships, and accuracy and consistency, of data and generating a variety of reports. Perform data entry; create Microsoft Word documents; maintain spreadsheets; respond to telephone inquiries; prepare travel arrangements. Assist with inventory and procurement of needed Division/Branch supplies. Perform analytical, budget, and project evaluation; and independently analyze and integrate program financial, technical, procurement, and scheduling information. Assist Division/Branch staff with travel, correspondence related to time and attendance and other related activities. Perform work related to the acquisition of Blackberries, Cell Phones, International Service, and other equipment needed for the 170 Division/Branch staff. Working with the management and staff, assesses current and future needs for maintaining or upgrading services. Prepare and send documents via FedEx or other appropriate mechanisms. Review training requests; assist with property inventory; fax and electronically scan documents. Assist Division/Branch staff with relocation/change-of-station processes. Review requests for Card Key and office key requests. Develop of program information and resource materials to support the organization's policy development and/or technical activities. Research various resources, publications, database; libraries, etc., in order to extract, summarize, and compile information required for the activities of the organization. May need to provide supervision for junior level staff.

Requirements

AA/AS with 10+ years’ experience
Attention to detail.
Excellent organizational and interpersonal communication skills.
Ability to multitask and be flexible in emergency situations.
Expert user with MS products such as PowerPoint, Access, and Excel.
Experience using SharePoint.
Must be United States citizen or permanent resident or have authorization for employment in the United States

Nice To Haves

Experience working in a public health setting, preferably with CDC.
Language Skills: The candidate must possess excellent oral and written communication skills in English

Responsibilities

Maintain Division/Branch leadership calendar and adjust meeting schedules, and email distribution list.
Distribute vacancy announcements, meeting announcements, and other broad Division-wide e-mails at the guidance of Division leadership.
Assist with the development of various recruitment packages.
Prepare complex personnel documents for various incoming international fellows, research fellows, and visitors.
Input data into spreadsheets, CDC Systems, and databases to coordinate personnel or procurement actions.
Maintain automated tracking to include program-specific data to track.
Provide guidance and aid in the planning, review, and reporting of CDC data/statistical results of program project studies by performing a basic analysis of the availability, interrelationships, and accuracy and consistency, of data and generating a variety of reports.
Perform data entry; create Microsoft Word documents; maintain spreadsheets; respond to telephone inquiries; prepare travel arrangements.
Assist with inventory and procurement of needed Division/Branch supplies.
Perform analytical, budget, and project evaluation; and independently analyze and integrate program financial, technical, procurement, and scheduling information.
Assist Division/Branch staff with travel, correspondence related to time and attendance and other related activities.
Perform work related to the acquisition of Blackberries, Cell Phones, International Service, and other equipment needed for the 170 Division/Branch staff.
Working with the management and staff, assesses current and future needs for maintaining or upgrading services.
Prepare and send documents via FedEx or other appropriate mechanisms.
Review training requests; assist with property inventory; fax and electronically scan documents.
Assist Division/Branch staff with relocation/change-of-station processes.
Review requests for Card Key and office key requests.
Develop of program information and resource materials to support the organization's policy development and/or technical activities.
Research various resources, publications, database; libraries, etc., in order to extract, summarize, and compile information required for the activities of the organization.
May need to provide supervision for junior level staff.