Operations Coordinator - Communication Sciences & Disorders

Louisiana State University

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About The Position

The Department of Communication Sciences & Disorders at LSU is seeking an Operations Coordinator. This position will manage the administrative office to ensure efficiency and accuracy in meeting the needs of students, faculty and staff for the department.

Requirements

• Bachelor's Degree or relevant experience in key job responsibilities.
• Candidates who have relevant experience in key job responsibilities are encouraged to apply.

Nice To Haves

• Prior work experience at LSU.
• Experience with LSU Campus Policies and Procedures.

Responsibilities

• Manage the administrative office to ensure efficiency and accuracy in meeting the needs of students, faculty, and staff.
• Serve as an administrative assistant to the Department Chair, the Director of Graduate Studies, and chairs of all standing or ad hoc committees.
• Maintain databases, generate reports, and ensure integrity of information tracked in academic and clinical progress files.
• Ensure program compliance with Federal State regulations and accreditation standards of SACS and ASHA.
• Manage academic course scheduling.
• Compose contracts, correspondences on administrative decisions, verify applicant credentials, interpret laws, rules, regulations, and policies, and serve as departmental contact for outside entities.
• Process personnel forms as required by HRM and maintain all personnel records for all department and grant personnel.
• Monitor grants for key personnel and cost sharing obligations.
• Confer with Director of Graduate Studies on assistantship appointments and assist graduate students in completing necessary paperwork and routing through proper channels for program progression.
• Manage leave tracking for professional and classified staff.
• Recruit and hire student workers in accordance with needs of staff and availability of funding.
• Manage travel reservations for guests, interviewees, and faculty as needed.
• Coordinate scheduling for applicants.
• Process promotion and tenure materials for tenure track faculty.
• Articulate and convey department policies and procedures to student workers in order to promote a professional image of the department and university.
• Assist faculty, staff, graduate students, and student workers with various office tasks.
• Supervise student workers and coordinate assignments.
• Supervise Administrative Coordinator 4 and Business Coordinator.
• Approval purchasing requests in accordance with departmental needs and availability of funding for all department and grant accounts.
• Oversee processing of LaCarte entries for faculty and staff.
• Coordinate with chair for approval authority on all departmental purchase requisitions.
• Verify student worker timesheets.
• Provide a variety of information and answer questions regarding specific functions and operations of the department and university.
• Plan department social functions and perform other tasks as needed.

Benefits

• Health insurance
• Life insurance
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Retirement options
• Various leave options
• Paid holidays
• Wellness benefits
• Tuition exemption for qualified positions
• Training and development opportunities
• Employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree