Operations Clerk/Receptionist

National Nurses United • Oakland, CA

21d • $70,000 - $75,000 • Onsite

About The Position

California Nurses Association/National Nurses United is seeking an experienced Operations Clerk/Receptionist to join our onsite team in Oakland, California. The Operations Clerk/Receptionist will support daily operations and front desk responsibilities at our Oakland HQ.

Requirements

• Ability to deal effectively with vendors and employees at all levels of the organization.
• Strong written and verbal communication skills.
• Excellent time management and organizational skills.
• Ability to keep records and maintain a high level of accuracy and attention to detail.
• Ability to be flexible and perform multiple tasks concurrently.
• Ability to pick up new systems quickly.
• Strong knowledge of shipping and receiving practices.
• Strong interpersonal skills and willingness to work as part of a team.
• 3-5 years of experience in an office environment required. Prior experience providing operational support, office administration or receptionist duties preferred.
• High proficiency in MS applications (Word, Excel, Outlook, etc.).
• Prior data entry experience required.
• Working knowledge of mailing machinery and standard office equipment.

Nice To Haves

• Experience with UPS/FedEx online software is desirable.

Responsibilities

• Office Facilitation
• Maintaining administration of UPS shipping account.
• Sorting and distributing internal/external mail.
• Monitoring meeting room calendar and coordinating room set-up, per instructions. Provide support in the set-up and breakdown of meetings.
• Maintaining and organizing basic office supplies. Ordering and re-stocking office supplies, as needed.
• Assisting with all aspects of vendor deliveries.
• Assisting with office moves, including archiving and file organization.
• Running large printing projects on a variety of copiers, including high volume booklet printing on an industrial copier.
• Operation of mailing machinery, including postage meter, folding, and stuffing machines, etc.
• Responding to and coordinating interdepartmental materials and inventory requests.
• Maintaining and updating the inventory database.
• Greet, welcome, direct and announce visitors appropriately. Answer, screen, and forward any incoming phone calls while providing basic information when needed.
• Retrieve messages from voicemail accounts, as assigned.
• Respond to, sort, and forward emails from Info mailbox to assigned accounts.
• Receive and sort daily mail/deliveries/couriers
• Maintain security by following and enforcing office protocols and monitoring office access.
• Provide daily administrative support to Labor Representatives in the field including printing, scanning, calendaring etc.
• Order catering for meetings and events.
• Follow processes for purchasing supplies and ordering materials in inventory.
• Assist with special projects as assigned.

Benefits

• We offer a competitive salary in the range of $70,000-$75,000 depending on experience, along with comprehensive benefits including medical, dental, vision, retirement contributions, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees