Operations Associate (Immediate Hire, High School)

Veritas Prep • Springfield, MA

1d • $18 - $26

About The Position

What You’ll Do As the Operations at Veritas Prep High School, you’ll be an integral part of the School Operations Team, playing a central role in ensuring the school implements effective and orderly school and transportation systems and procedures. You’ll also assist with planning and executing family and staff events, student assessments and testing, technology implementation, and facility setup and maintenance. This role is a temporary role that will run from February-August 2026 with the potential to lead to a longer-term assignment. You’ll also: Administrative Support Answer phones, take messages, and respond to inquiries Serve as a liaison between the school and families by assisting with enrollment, responding to inquiries, and providing general support to students and their families. Support and backup front office staff and Early College program Order school supplies and organizing of purchase orders, invoices etc Track and manage school supplies, equipment, and resources, ensuring adequate stock and efficient use. Assist in organizing school events, including meetings, field trips, student led conferences, extracurricular activities, and special programs, ensuring everything runs smoothly. Student Records Management: Assist the principal clerk with maintaining accurate student records, attendance logs, and other essential databases, ensuring confidentiality and compliance with school policies. Ensure all student information is maintained with the utmost confidentiality and in compliance with the Family Educational Rights and Privacy Act (FERPA) Data entry and Reporting Use powerschool to: manage daily attendance, including tardies and dismissals, ensuring all students have been marked accurately and communicating with families if a child is absent collect attendance and other data and to create and share weekly reports maintain up to date student and family records in PowerSchool Communication and Coordination Communicate effectively with parents, staff, and external agencies. Transportation and Food Services Collaborate with the Operations Manager, the Athletic Director, and outside vendors to coordinate and manage all transportation needs, systems, procedures, and compliance, including Planning and facilitating student routes Processing transportation paperwork Coordinating inspections of school vehicles Coordinating training for all staff drivers Ensuring anyone who drives school vehicles has appropriate license and training Arranging transportation for events and field trips Driving school vehicles when necessary Support the special education team with transportation requests outlined in a student’s IEP Coordinate with Sodexo to provide food service and support the food service program Events Assist the operations manager in planing and executing family and staff events (report card conferences, heritage month celebrations, community meetings, clubs showcases, open house, family nights, etc) Assist in planning field trips Facilities Maintain signage and bulletin boards in hallways Oversee the maintenance and upkeep of school facilities, including managing school supplies, and ensuring the cleanliness and safety of school buildings. Schoolwide systems and Procedures Support school systems and procedures (arrival, lunch, dismissal, etc) Assist in monitoring and implementing safety protocols, including emergency drills, health and safety regulations, and reporting any incidents or concerns. Support staff and student technology Other: Perform other required duties as assigned

Requirements

• You must be 21 years or older with a valid license for 3 years and a clean driving record
• Have or be willing to obtain RMV 7D training
• Strong communication skills, both verbal and written
• Strong computer skills, including Microsoft Office, Word, Excel, Google Suite
• Ability to work independently on a variety of tasks
• Strong interpersonal and communications skills with vendors, students, parents/families, colleagues, and community members
• Previous experience in operations (experience in school operations preferred)
• Strong attention to detail and follow-through
• Strong time management skills and the ability to manage multiple tasks simultaneously and meet tight deadlines
• Experience with project planning and management
• Experience with coordinating transportation
• An unwavering belief that all students can achieve amazing things
• A passion for continuous growth
• A dedication to fighting racism in our educational institutions and in daily life, and knowledge of the history of race and racism, as well as the systems of oppression our students face
• Current authorization to work in the United States – a candidate must have such authorization by his or her first day of employment
• Alignment with our Values of Students First: We make decisions with our students in mind and know our actions model the way. Grow Together: We are role models of growth mindset, teamwork, and collaboration. One Team, One Mission: We cheer for, lean on, and support each other as we play unique roles in support of the same mission.

Nice To Haves

• Fluency in Spanish (preferred)
• Associate’s degree (preferred)

Responsibilities

• Answer phones, take messages, and respond to inquiries
• Serve as a liaison between the school and families by assisting with enrollment, responding to inquiries, and providing general support to students and their families.
• Support and backup front office staff and Early College program
• Order school supplies and organizing of purchase orders, invoices etc
• Track and manage school supplies, equipment, and resources, ensuring adequate stock and efficient use.
• Assist in organizing school events, including meetings, field trips, student led conferences, extracurricular activities, and special programs, ensuring everything runs smoothly.
• Assist the principal clerk with maintaining accurate student records, attendance logs, and other essential databases, ensuring confidentiality and compliance with school policies.
• Ensure all student information is maintained with the utmost confidentiality and in compliance with the Family Educational Rights and Privacy Act (FERPA)
• Use powerschool to: manage daily attendance, including tardies and dismissals, ensuring all students have been marked accurately and communicating with families if a child is absent collect attendance and other data and to create and share weekly reports maintain up to date student and family records in PowerSchool
• Communicate effectively with parents, staff, and external agencies.
• Collaborate with the Operations Manager, the Athletic Director, and outside vendors to coordinate and manage all transportation needs, systems, procedures, and compliance, including Planning and facilitating student routes Processing transportation paperwork Coordinating inspections of school vehicles Coordinating training for all staff drivers Ensuring anyone who drives school vehicles has appropriate license and training Arranging transportation for events and field trips Driving school vehicles when necessary Support the special education team with transportation requests outlined in a student’s IEP
• Coordinate with Sodexo to provide food service and support the food service program
• Assist the operations manager in planing and executing family and staff events (report card conferences, heritage month celebrations, community meetings, clubs showcases, open house, family nights, etc)
• Assist in planning field trips
• Maintain signage and bulletin boards in hallways
• Oversee the maintenance and upkeep of school facilities, including managing school supplies, and ensuring the cleanliness and safety of school buildings.
• Support school systems and procedures (arrival, lunch, dismissal, etc)
• Assist in monitoring and implementing safety protocols, including emergency drills, health and safety regulations, and reporting any incidents or concerns.
• Support staff and student technology
• Perform other required duties as assigned

Benefits

• Veritas Prep offers competitive salaries and comprehensive benefit packages that include the following:
• Pay range for this role is $18-$26/hour. 40 hours per week.
• We also offer a generous benefits package for full-time staff that includes, but not limited to the following:
• Health, Vision and Dental Insurance Plans
• Paid Family/Medical Leave Insurance (private and meets state requirements)
• Long-Term Disability and Life Insurance (100% employer paid)
• Enrollment in Massachusetts Teachers' Retirement System (teacher pension program)
• Employee Assistance Program (100% employer paid)
• Flexible Spending Accounts (FSA), Health Reimbursement Account (HRA), and more...

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED