Operations Associate I

Purdue Research Foundation•West Lafayette, IN

About The Position

Working for the Purdue Research Foundation offers a dynamic and innovative environment where you can be at the forefront of groundbreaking research and technological advancements. As a member of this organization, you'll have the opportunity to collaborate with brilliant minds and contribute to cutting-edge projects that have the potential to shape the future in various fields. The Foundation's commitment to driving innovation and entrepreneurship provides a stimulating and supportive workplace culture. Additionally, you'll have access to state-of-the-art resources and a network of professionals dedicated to advancing knowledge and technology. Working for the Purdue Research Foundation means being part of a team that's actively driving progress and making a lasting impact on the world. Are you ready to change the world with us?

Requirements

Ability to maintain confidentiality and utilize good judgment.
Excellent verbal and written communication skills.
Strong work ethic and ability to work effectively with peers.
Microsoft office skills required.
HS Diploma/GED required.
One or more years of experience in an office environment.

Nice To Haves

College coursework is preferred.
Prefer experience as an account clerk and/or bookkeeper.

Responsibilities

Process Accounts Payable and the Purdue University Discretionary Program.
Maintain the JP Morgan Paymentnet system for all credit card platforms.
Assist as backup processor for various Accounting areas.
Assist University personnel with questions regarding policies, reports, and forms.
Process the daily Purdue University Discretionary, ensuring they adhere to the required policy guidelines.
Date stamp, monitor balances, and manage Authorized Signature files.
Process Accounts Payable checks according to schedule and review pending invoices for timely payment.
Verify invoices for goods and services.
Enter accounts payable invoices in the accounting system and scan appropriate backup documentation.
Prepare vendor checks for mailing.
Serve as backup for AP Operations Associate II.
Set up new credit card requests for staff members as requested.
Update accounts; close, create, and update new reconciler’s information and apply temporary credit limit increases.
Create and update hierarchy, chart of accounts, merchant categories, and roll setup.
Monitor PRF employee card activity reviews/approvals.
Process monthly data uploads to finance accounting system.
Maintain procedures and documentation concerning work processes.
Other duties as assigned.

Benefits

10 paid holidays per year.
Accrue up to 22 vacation days a year.
Traditional pre-tax 403(b) and Roth retirement plans available.
10% employer contribution to your retirement plan and immediate vesting.
Health Savings Account- earn up to $550 annually towards medical expenses.
Employer funded Preventative Dental and Vision insurance.
Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.

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