Operations Associate (2025-2026)

Hebrew Public-posted 4 months ago
Philadelphia, PA
Resume
Match Score
Upload and Match ResumeTrack Jobs with Teal

We are seeking a highly motivated, mission-aligned Operations Associate who brings a deep sense of responsibility, personal ownership, and a strong work ethic to their role. This individual must thrive in a fast-paced environment, demonstrate exceptional attention to detail, and proactively take initiative to ensure operational excellence across our school. Candidates do not need to speak Hebrew. We strongly encourage applicants from traditionally underrepresented backgrounds to apply.

  • Serve as a welcoming, dependable front-line representative for the school community—greeting students, families, staff, and visitors with warmth and professionalism
  • Manage student information systems such as PowerSchool, Infinite Campus, Compass, and ParentSquare with precision and timeliness
  • Prepare and track compliance documentation for local, state, and federal requirements
  • Process procurement requests, manage inventory, and ensure proper distribution of materials and supplies
  • Maintain a high-standard office environment and support event planning, vendor coordination, and communication
  • Collect, track, and report attendance data, meal sheets, and other required administrative documentation
  • Oversee all aspects of the enrollment process, including digital systems management, document collection, and direct family engagement
  • Support coordination of student transportation, partnering with the School District of Philadelphia and external transportation vendors
  • Take ownership of additional projects and tasks that align with the school’s mission and operational needs
  • Build and sustain strong, trust-based relationships with families and staff
  • Manage all family communication via ParentSquare—ensuring timely, clear, and culturally responsive messaging across email, text, and calls
  • Support daily attendance operations—ensuring data accuracy, reviewing tardies/absence notes, and following up on missing submissions
  • Lead communication for attendance compliance, including required notifications and documentation
  • Manage afternoon front desk operations with a professional, solutions-oriented approach
  • Maintain regular, effective communication with school leadership, staff, and families via email, newsletters, and digital platforms
  • Ensure student files are meticulously organized and compliant with all regulations
  • Manage secure collection, transfer, and storage of sensitive student records
  • Bachelor’s Degree in a related field (preferred)
  • 2–4 years of experience in school operations or administrative support (required)
  • Proficient in Microsoft Office and Google Workspace; experience with SIS platforms is a plus
  • Demonstrated success working with children and/or families—preferably in an elementary school setting
  • Strong written and verbal communication skills in English; Spanish fluency is a plus
  • Physically able to lift 50 pounds (materials, supplies, etc.)
  • Health Coverage: Medical: Employer covers 85% of premiums, Dental: Employer covers 85% of premiums, Vision: 100% covered by employer
  • Retirement: 5% Employer Match of your annual salary dollar for dollar. No vesting period
  • Additional Compensation: Opportunities for performance bonuses and additional stipends
  • Wellness Matters: Mental health resources and employee assistance programs
  • Perks for You: Discounts on wellness programs & gym memberships
  • Generous Paid Time Off: Enjoy 20+ holidays, 10 PTO days (10 month staff) and 14 PTO days (12 month staff)
  • Family First: 6 weeks paid parental leave for primary caregivers and 4 weeks for non-primary caregivers when welcoming your new child
  • Fertility Services: Coverage of fertility services and minimal out-of-pocket costs
  • Health Care & Dependent Care Flexible Spending Accounts: Up to $3,000 in HRA funds
  • Employer-Paid and Voluntary Life Insurance: AD&D benefit of one times salary up to a maximum of $100,000 (Minimum $50,000) through UNUM
  • Learn & Grow: Access to workshops, certifications, and ongoing professional development
  • Advance Your Career: University partnerships for certification
  • Travel: Opportunities for global travel experiences
Track Jobs with Teal

Job Search Resources

•
Resume Builder
•
Assistant Operations Manager Resume Examples
•
Assistant Operations Manager Cover Letter Examples

Tools

Career Hubs

Guides

Company

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service