Operations Assistant, Part-Time, Temp

Breakthrough T1D • Columbus, OH

15h • $20 - $22 • Remote

About The Position

The Operations Assistant (OA) at Breakthrough T1D is integral in the day-to-day execution of fundraising and community engagement event efforts, donor and supporter management, office operations, marketing, and event logistics to support our organizational strategy and mission. The OA helps to organize, coordinate, implement, and expand a variety of the territory’s development activities that build and strengthen links to potential and existing volunteers and donors and that grow the territory’s reach, revenue, and engagement. Their relationships with constituents and donors on behalf of Breakthrough T1D ensure the expansion of our reach to support maximum territory growth to further our mission. The Operations Assistant role focuses on key operational needs of the territory that support relationship building with donors and fundraising volunteers. They are a force multiplier for their territory colleagues in driving impact and strengthening both donor and volunteer engagement resulting in increased revenue and results. This individual is a detail-oriented team player who can effectively manage competing priorities and complex details through collaboration, communication, and engagement. They support the implementation of organizational strategies through their territory to drive optimal results and actively demonstrate and promote enterprise-wide mindsets. The Ohio Territory encompasses the State of Ohio, 9 counties in Northern Kentucky, 5 counties in Southeast Indiana, and plays a vital role in the organization’s success.  The Ohio territory has 10 staff, 3 Chapter Boards and 6 events collectively driving nearly $5 million in total net revenue. This is a remote role, but the ideal candidate resides in Columbus/Cleveland.

Requirements

• 2 years of administrative, operations or business/volunteer experience preferred.
• Fundraising and event experience preferred.
• Experience partnering with strong and active volunteers preferred.
• Demonstrate a high degree of energy, integrity, courage, empathy, and creativity.
• A team player who can achieve individual objectives and support those of the entire chapter team.
• Proven ability to successfully manage various event details, timelines, and skilled in efficient time management.
• Able to meet deadlines under pressure.
• Detail-oriented and strong organizational skills.
• Ability to be an enthusiastic spokesperson/representative of Breakthrough T1D’s mission.
• Clear communicator.
• Proficient with MS Office and constituent management databases.
• Knowledge of administrative procedures, such as coordination of people and resources, planning, and resource allocation, as well as ability to develop presentations, reports, and business correspondence, manage files and records, and coordinate office procedures.
• College degree or equivalent combination of education and experience.
• Ability to travel within the Territory footprint.
• Occasional evening and weekend work required as needed.

Nice To Haves

• Proficiency in the Greater Giving platform strongly preferred.

Responsibilities

• Provide administrative support for fundraising activities, which includes updating CRM records, executing mail/email solicitations, and preparing information needed for meetings.
• Manage Greater Giving data entry, including management of sales, CRM crosschecks, and RSVPs for three Spring galas.
• Support auction preparations, including development of event of collateral.
• Manage ordering of event collateral, signage, and other materials to support a positive and engaging participant experience; help ensure brand compliance and use of all available branded materials as appropriate.
• Proactively manage shopping, packing lists for events and storage inventories to ensure successful and smooth event execution.
• Develop expertise in platforms used for fundraising management, event management, constituent management and financial management, as appropriate. Emphasis on providing CRM, and Greater Giving (GG) data entry support for the territory.
• Supports the lead financial operations staff member; ensure the proper handling of invoices and territory expenses; partner with Donor Services and Donations Processing team for coding gifts; follow up with donors with outstanding payments to facilitate payment; provide financial reporting as needed.
• Provide administrative support to Territory Executive and chapter staff as needed.
• Support event day volunteer recruitment and communication
• Support as a point-person and coordinator of day of event volunteer training and volunteer assignments.
• Support administrative/project-based volunteer recruitment and communication; Serve as point-person and coordinator of administrative volunteers in the New Jersey office.
• Support the identification, cultivation and development of key volunteers and elevate prospects to P2P, Signature Events, and Philanthropic Engagement territory colleagues as appropriate.
• Ensure meaningful engagement of volunteers at all levels and engage in good working relationships with key volunteer partners.
• Support process for all SFMC communications on behalf of the territory, support chapter liaison with Marcom partners in the preparation and sending of communications.
• Support the creation and execution of any hard-copy mailings for the territory/chapter.
• Support Operations Coordinator on ensuring timely and relevant updates to chapter and event websites.
• Support and maintains the vision, mission, priorities, and guiding principles of the organization.
• Understand the strategic direction and purpose of the organization and supports the Territory’s fundraising strategies and business needs.

Benefits

• Breakthrough T1D offers competitive benefits, including medical, dental, and vision coverage, a 403(b) retirement plan, voluntary benefits, flexible spending and commuter benefit accounts, an employee assistance program (EAP), life and disability insurance, performance-based bonuses, and generous paid time off.
• Benefits may vary by job level and full time or part time status.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees