Operations Assistant (Part-Time, Remote)

ECE Substitutes • Lees Summit, MO

5d • Remote

About The Position

Help keep classrooms open by coordinating substitutes, supporting recruiting, and managing daily operations — all in a flexible, remote role. About ECE Substitutes ECE Substitutes is a staffing and recruiting agency dedicated exclusively to early childhood education. We partner with childcare centers, preschools, Head Start programs, and early learning organizations to provide reliable, qualified substitute teachers so classrooms remain open and children continue to thrive. Position Summary The Operations & Growth Assistant is a part-time role supporting the core day-to-day functions of ECE Substitutes, including lead support, recruiting coordination, and substitute placement . This position plays a key role in ensuring candidates move smoothly from application to onboarding, and that centers receive consistent, timely coverage. This role is ideal for someone who is highly organized, comfortable working independently, and enjoys supporting both people and systems.

Requirements

• Strong organizational and follow-through skills
• Professional written and verbal communication
• Comfortable using email, Microsoft Products, and basic scheduling tools
• Ability to manage multiple priorities independently
• Experience in administrative support, recruiting, staffing, or education preferred

Nice To Haves

• Early childhood or staffing experience is a plus, but not required

Responsibilities

• Build and maintain lead lists for childcare centers and directors
• Enter and update leads in tracking systems
• Send approved outreach and follow-up emails
• Track responses and update lead status
• Support scheduling of discovery calls as needed
• Post and refresh job ads on assigned platforms
• Review applications and identify qualified candidates
• Assist with onboarding packets and track completion
• Initiate reference checks and verify documentation
• Maintain an accurate “Ready-to-Work” substitute roster
• Review daily and weekly coverage requests
• Match substitutes to open shifts based on availability and qualifications
• Send assignment confirmations and details to substitutes
• Monitor call-outs, attendance, and schedule changes
• Communicate with substitutes and centers regarding coverage needs
• Keep schedules, availability boards, and records up to date

Benefits

• Flexible, remote part-time schedule
• Meaningful work supporting early childhood education
• Opportunity to grow with a mission-driven organization
• Clear processes, training, and support provided

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed