Operations Assistant

Southern Home Services • Maitland, FL

399d

About The Position

The Operations Assistant at Southern Home Services plays a critical role in supporting the company's operations by overseeing business and contractor licensing, fleet administration, and compliance. This position is essential for ensuring that all local and state business and contractor licenses are properly managed and that fleet vehicles are effectively administered. The role requires exceptional attention to detail, task management skills, and effective communication capabilities, contributing to the overall efficiency and compliance of the organization.

Requirements

• High School Diploma required
• At least 2 years in an administrative, operations, or compliance role, preferably within the trades or services industry.
• Highly detail-oriented with strong organizational skills.
• Proficient in task prioritization.
• Strong oral and written communication skills.
• Skilled in Microsoft Office Suite, including Word, Excel, and Outlook.
• Self-motivated, able to work independently and as part of a team.
• Strong analytical and problem-solving abilities.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Ensure timely renewal and compliance with all state and local business licenses.
• Maintain and update accurate records of all business licenses, renewal dates, and compliance documents.
• Coordinate with local and state regulatory agencies as needed to meet licensing requirements and address any issues.
• Manage and maintain all contractor licenses for HVAC, plumbing, and electrical trades to ensure compliance with state and local requirements.
• Track renewal deadlines, ensure prompt renewals, and maintain organized records of all contractor licenses.
• Serve as the point of contact with regulatory agencies regarding contractor licensing requirements and changes.
• Oversee the registration, assignment, and tracking of all fleet vehicles.
• Ensure each vehicle is equipped with drive camera or GPS tracking systems and that the equipment is functioning properly.
• Maintain an accurate and up-to-date fleet inventory, including tracking location assignments and system installations.
• Organize, prioritize, and manage assigned tasks to ensure smooth and timely execution.
• Proactively identify potential issues related to compliance and fleet management and coordinate solutions with relevant stakeholders.
• Create and maintain detailed reports related to licensing and fleet management.
• Communicate effectively with internal teams, branch managers, and external agencies, providing updates and documentation as needed.

Benefits

• Work-life balance
• Supportive work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED