Operations Area Specialist (Part-Time)

FirstService-posted 11 months ago
Full-time
Orlando, FL
5,001-10,000 employees
Real Estate
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Operations staff ensures the highest possible level of service is being offered to residents, guests, and service providers. Operation staff are responsible for meeting, greeting, and registering guests and residents, as well as assisting in operations of property. Operations Staff accurately maintain daily logs, records, and forms. They must be able to understand and react to emergency situations. This is not a class D security guard position nor does this position provide access control to the front of the property. Operations Staff reports to the Operations Manager.

  • Demonstrates excellent customer service, communication, and time management skills.
  • Monitors Control Systems and Emergency Response Systems.
  • Responds to emergency situations in a timely manner.
  • Accurately maintains daily logs, records, and forms.
  • Maintains a safe and secure environment throughout the building/property.
  • Works shifts that are subject to change based on property needs.
  • All employees are required to check in with the Property Manager during the issuance of Tropical Storm or Hurricane Watch or Warning.
  • Be courteous and respectful to their fellow employees, residents, and guests.
  • Maintain their assigned areas in a neat and safe manner.
  • Safety procedures must be maintained and adhered to. Any safety issues must be brought to the attention of the Property Manager immediately.
  • Attend the mandatory staff meetings.
  • Supervise moves, deliveries and check on the status of all unit owner construction, ensuring that everything proceeds smoothly according to the property Regulations, reporting any damage to common areas immediately to the Property Manager.
  • Assist the Receiving Department as needed in keeping all deliveries, moves and construction workers orderly and following with Regulations.
  • Assist with Unit Owners, Residents and Guests in a courteous, helpful manner, referring all questions that cannot be handled to the Management office for further assistance.
  • Retrieve packages for the Residents, as needed, from the Receiving Office after normal Receiving Hours or if the Receiving Clerk is busy assisting others. Proper procedures regarding the release of packages must be followed.
  • Relieve the Receiving clerk as needed.
  • Relieve the Front Desk staff as needed.
  • Monitor the Valet Personnel, ensuring compliance with the Association's Guidelines for vehicular traffic in the garage and on the Valet ramp.
  • At the beginning and end of each shift, check the First Alarm Panel, ensuring that it is fully operational. Report any troubles in writing to the Property Manager immediately.
  • Assist the Property Manager and Administrative Assistant as needed.
  • Respond to any mechanical, medical or police emergencies and assist as necessary.
  • Report to the Property Manager any problems as soon as possible, recording all irregularities on an Incident Report.
  • May be assigned other duties by the Operations Manager and/or Property Manager.
  • Minimum of High School diploma or equivalency required.
  • FA CPR AED Certification is desirable.
  • Two (2) or three (3) years of experience in a similar position preferred.
  • Effective written and verbal communication skills.
  • Must possess strong customer service background.
  • Strong customer service, communication and interpersonal skills required.
  • Multiple language fluency is desirable.
  • Strong command of information system hardware/software is required.
  • Maintain valid Florida Driver's License.
  • Full comprehensive benefits including multiple medical plans, dental, and vision.
  • Time off benefits.
  • Paid holidays.
  • 401k with company match.
  • Occasional travel may be required to attend training and other company functions.
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